Office Administrator

Anywhere Real Estate - Boise, ID

Full-time

Boise, ID

Real Estate

About the position

The Office Administrator at Anywhere Real Estate is responsible for a variety of administrative tasks that support the smooth operation of the office. This role involves general reception duties, including answering telephones and greeting customers and visitors. The Office Administrator will assist the on-site Team Leader with essential administrative activities, which encompass managing vendor relationships, maintaining records, organizing the office, and overseeing general office operations. The position requires a proactive approach to ensure that the office environment is welcoming and efficient. Key responsibilities include answering incoming telephone calls, determining the purpose of callers, providing customer assistance when necessary, and forwarding calls to the appropriate personnel or department. The Office Administrator will also be responsible for receiving and delivering messages, maintaining the office's appearance, including the cleanliness of closing rooms after transactions, and managing the inventory of office supplies. This includes ordering and receiving supplies, ensuring the supply area is organized and neat, and coordinating maintenance and repairs of office equipment. In addition, the Office Administrator will code and review all office-related bills for accuracy, contact vendors regarding discrepancies, prepare daily deposits, and ensure their delivery to the bank. Other duties may involve typing correspondence, performing light data entry, and facilitating incoming and outgoing mail. The role requires troubleshooting and assisting with day-to-day office issues, making it essential for the Office Administrator to be self-motivated, detail-oriented, and capable of completing projects independently.

Responsibilities

• Answer incoming telephone calls and determine the purpose of callers.
• Provide customer assistance and forward calls to appropriate personnel or department.
• Receive and deliver messages or transfer calls to voicemail when necessary.
• Maintain office appearance, including cleanliness of closing rooms after each transaction.
• Maintain, order, and receive all office supplies, ensuring organization and neatness of the supply area.
• Coordinate maintenance and repairs of all office equipment.
• Code and review all office-related bills for accuracy and contact vendors with discrepancies.
• Prepare daily deposits and ensure delivery to the bank.
• Type correspondence and perform light data entry as needed.
• Facilitate incoming and outgoing mail and troubleshoot day-to-day office issues.

Requirements

• Three to five years of experience in an office environment.
• Excellent computer proficiency, including Microsoft Word, Excel, Outlook, and Internet.
• Strong written and oral communication skills, including proofreading abilities.
• Ability to work independently as well as in a team environment.
• Strong organizational skills and ability to manage multiple tasks simultaneously.
• Self-motivated and detail-oriented with the ability to complete projects independently.