Anywhere Real Estate - Boise, ID
posted 4 months ago
The Office Administrator at Anywhere Real Estate is responsible for a variety of administrative tasks that support the smooth operation of the office. This role involves general reception duties, including answering telephones and greeting customers and visitors. The Office Administrator will assist the on-site Team Leader with essential administrative activities, which encompass managing vendor relationships, maintaining records, organizing the office, and overseeing general office operations. The position requires a proactive approach to ensure that the office environment is welcoming and efficient. Key responsibilities include answering incoming telephone calls, determining the purpose of callers, providing customer assistance when necessary, and forwarding calls to the appropriate personnel or department. The Office Administrator will also be responsible for receiving and delivering messages, maintaining the office's appearance, including the cleanliness of closing rooms after transactions, and managing the inventory of office supplies. This includes ordering and receiving supplies, ensuring the supply area is organized and neat, and coordinating maintenance and repairs of office equipment. In addition, the Office Administrator will code and review all office-related bills for accuracy, contact vendors regarding discrepancies, prepare daily deposits, and ensure their delivery to the bank. Other duties may involve typing correspondence, performing light data entry, and facilitating incoming and outgoing mail. The role requires troubleshooting and assisting with day-to-day office issues, making it essential for the Office Administrator to be self-motivated, detail-oriented, and capable of completing projects independently.