K & B Communications - Las Vegas, NV
posted 2 months ago
The Office Administrator at K&B Communications LLC will play a crucial role in ensuring the smooth operation of our office by managing various administrative and clerical tasks. This position requires a proactive individual who can handle multiple responsibilities in a fast-paced environment while maintaining a high level of organization and attention to detail. As a remote position, the candidate must reside in Las Vegas and be prepared to travel on-site when necessary. The Office Administrator will be the backbone of our administrative operations, supporting managers and team members in their daily activities and ensuring that all office functions run efficiently. In this role, the Office Administrator will be responsible for scheduling and calendar management, which includes organizing appointments, meetings, and interviews for potential new hires. The candidate will also manage phone communications, answering and directing calls professionally, handling inquiries, and resolving issues as they arise. Additionally, the Office Administrator will oversee LinkedIn messaging and podcast scheduling, ensuring that all logistics for interviews are handled smoothly. Another key responsibility will be invoicing, where the Office Administrator will prepare and send invoices to clients promptly, follow up on outstanding payments, and ensure that all financial transactions are recorded accurately. Inventory management is also a critical aspect of this role, as the candidate will monitor office supplies, place orders with vendors, and maintain accurate inventory records. General administrative support will be required, including maintaining organized filing systems for both physical and digital documents, assisting in the preparation of reports and presentations, and providing support for various projects as needed. The ideal candidate will possess strong communication skills, both written and verbal, and be proficient in Microsoft Office Suite, with a familiarity with office management systems and social media platforms.