Office Administrator

Audubon Companies - Houston, TX

Full-time

Houston, TX

About the position

The Office Administrator plays a vital role in supporting the daily operations of the fabrication facility. This position is responsible for managing office supplies, handling communications, and assisting with administrative tasks to ensure a smooth workflow. The ideal candidate will demonstrate strong organizational skills and the ability to adapt to a fast-paced environment while providing excellent support to the management team.

Responsibilities

• Provide support for Managers with administrative duties
• Data entry of expense reports & receipts weekly
• Direct office activities and functions to maintain efficiency and compliance with company policies
• Assist clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required
• Prepare agendas, make travel arrangements, and maintain calendars for senior management
• Oversee telephone services, email correspondence, and mail distribution
• Maintain records, documentation, and files, particularly more complex or sensitive files such as employee files
• Order and maintain office supplies and inventory for the facility
• Liaise with vendors and suppliers to ensure timely delivery of materials
• Coordinate maintenance and repairs for office equipment and facility needs
• Keep common areas organized and ensure they are well-stocked and clean
• Serve as the first point of contact for visitors, ensuring a professional and friendly welcome
• Manage incoming and outgoing mail and deliveries
• Schedule and coordinate meetings, including conference room bookings
• Assist in preparing, organizing, and reviewing commercial proposals
• Support the management team with data entry, report preparation, and other administrative tasks as needed
• Help with travel arrangements and accommodations for staff and guests when required
• Assist in organizing company events, meetings, and training sessions
• Handle special projects or additional administrative tasks as assigned

Requirements

• High school diploma required
• 3+ years' experience in an office setting
• Knowledge of administrative and clerical procedures
• Knowledge of computers and relevant software applications
• Knowledge of customer service principles and practices
• Keyboard skills
• Verbal and written communication skills
• Professional personal presentation
• Customer service orientation
• Information management
• Organizing and planning
• Attention to detail, organizational skills
• Ability to multi-task