Office Administrator

Hull's Environmental Services - Greenbrier, TN

Full-time - Entry Level

Greenbrier, TN

Professional, Scientific, and Technical Services

About the position

Hull's Environmental Services is seeking a detail-oriented Office Administrator responsible for managing office operations, billing processes, and providing excellent customer service. The role involves handling inquiries, generating invoices, and ensuring accurate payroll submissions, while also supporting administrative tasks across multiple offices.

Responsibilities

• Answer incoming phone calls and respond to customer, vendor, and employee inquiries.
• Gather supporting documentation to produce accurate and on-time billing.
• Generate customer invoices.
• Make follow-up calls to customers to ensure invoices have been received and are being processed for payment, resolving billing questions as necessary.
• Ensure all employee hours are accurately coded to jobs and submit payroll when due.
• Submit daily/weekly/monthly reports to Manager and Corporate Accounting department.
• Maintain office supplies inventory, open and distribute incoming mail, ensure outgoing mail is packaged and sent, and arrange for maintenance of office equipment as necessary.
• Manage new hire paperwork, drug screens, and physicals; ensure new employees complete new hire forms and send them to Corporate office for processing.
• Support Administrators in other Hull's offices as needed.
• Perform additional administrative duties as assigned.

Requirements

• High School diploma required; Associates degree in accounting or business administration preferred.
• 3 years administrative and/or office management experience is essential.
• Detail-oriented and works with a high degree of accuracy.
• Excellent verbal and written communication skills.
• Proficient in MS Office (Word, Excel, Outlook).
• Organized and able to make efficient use of time.
• Valid driver's license required with a clean driving record preferred.

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance