Office Administrator

$52,000 - $58,240/Yr

Lerch Bates - Englewood, CO

Full-time - Entry Level

Englewood, CO

Professional, Scientific, and Technical Services

About the position

The Office Administrator position at Lerch Bates is a vital role that serves as the front face of the office, requiring an organized, driven, and friendly professional to join the dynamic team in Denver, Colorado. The ideal candidate will be responsible for a variety of essential tasks that contribute to the smooth operation of the office. This role demands a high level of ownership over assigned tasks, a sense of urgency in completing them, and the ability to make independent decisions. The Office Administrator will thrive in a fast-paced environment, wearing multiple hats and adapting to changing circumstances as needed. In this position, the Office Administrator will perform a range of duties including receptionist tasks such as answering and directing calls, managing mail and packages, ordering office supplies, and overseeing the breakroom. Administrative responsibilities will also include preparing for in-person meetings, space planning, and workstation setup for new hires. The Office Administrator will support the Executive Assistant/Office Manager in coordinating and planning various events, including forums, holiday parties, and other miscellaneous activities. Additionally, the role involves assisting with the development and planning of Employee Resource Groups and Committees initiatives, as well as creating content for SharePoint. The Office Administrator will also assist the HR Department with various administrative tasks as needed. Lerch Bates is a global multidisciplinary technical consultancy that focuses on optimizing the performance of buildings throughout their lifecycle. The company offers a suite of services that help clients plan for the future of their buildings, ensuring functionality, safety, and value. The Office Administrator will play a crucial role in supporting these efforts by maintaining an organized and efficient office environment, contributing to team projects, and ensuring that all administrative functions are carried out effectively.

Responsibilities

• Perform receptionist duties such as answering and directing calls, sending and disseminating mail/packages, ordering office supplies and catering, and overseeing the breakroom.
• Contribute to team effort by accomplishing related projects and results as needed; take direction with ease in multiple forms and work with all levels of internal management and staff.
• Perform administrative duties including office support services, in-person meeting preparation, space planning, and workstation setup for new hires.
• Support Executive Assistant/Office Manager with coordination and planning of events such as forums, holiday parties, and miscellaneous event support as needed.
• Assist with the development and planning of Employee Resource Groups and Committees initiatives, as well as creating SharePoint content.
• Assist HR Department with various administrative tasks as needed.

Requirements

• High School Diploma or Equivalent
• 3+ years of administrative experience
• Proficiency in Microsoft Office Applications, specifically Word, PowerPoint, Outlook, and Bluebeam.
• Exceptional grammar, business writing, and presentation preparation skills.
• Advanced verbal and written communication skills with all levels within and outside of the organization.
• Experience exercising discretion and confidentiality with sensitive company information.
• Excellent planning and organizational skills with an ability to think proactively and prioritize work.
• Critical thinking, innovative, detail-oriented, and self-motivated with ideas and recommendations for increased productivity and efficiency.

Benefits

• 401(k) with up to 6% employer match
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Employee Stock Ownership program
• Generous PTO
• Incentive compensation bonus
• Charitable paid time off
• Birthday Bonus
• Paid Parental Leave
• Tuition Reimbursement
• Learning and Development opportunities
• Exceptional company culture
• Employee resource groups
• Team building and networking activities