Office Administrator

$37,440 - $52,000/Yr

Caliber Collision - Santa Rosa, CA

Full-time

Santa Rosa, CA

Repair and Maintenance

About the position

Caliber Collision is seeking an Office Administrator to join our team in Santa Rosa, CA. This full-time position is essential for ensuring the smooth operation of our front office and providing support to our teammates. The Office Administrator will be responsible for a variety of tasks that include assisting front office staff with the necessary tools, training, and information to perform their jobs effectively. This role also involves accurate and timely payroll and HR-related administration and recordkeeping for all center associates. In addition to administrative duties, the Office Administrator will maintain Accounts Receivables and Accounts Payable accounts, ensuring compliance with company standards for cash handling procedures. A key aspect of this position is to deliver a world-class customer experience by ensuring that all center associates consistently apply Caliber's Standard Operating Procedures through ongoing training and monitoring. This role is vital in fostering a productive and efficient work environment, contributing to the overall success of the center. The Office Administrator position offers a competitive hourly wage ranging from $18 to $25, with benefits available from day one, including health, dental, and vision insurance. We pride ourselves on providing opportunities for career advancement, promoting from within, and offering a career for life with hands-on experience in a production shop.

Responsibilities

• Assist front office teammates with necessary tools, training, and information.
• Provide accurate and timely payroll and HR-related administration and recordkeeping for all center associates.
• Maintain Accounts Receivables and Accounts Payable accounts.
• Ensure compliance with cash handling procedures to company standards.
• Deliver a world-class customer experience by ensuring consistent application of Caliber Standard Operating Procedures through training and monitoring.

Requirements

• 2+ years of experience in a customer-facing environment.
• 1+ years of experience with Accounts Payable, Accounts Receivable, and Payroll (preferred).
• Valid driver's license and eligibility for coverage under the company insurance policy.
• Ability to pass all pre-employment screenings including background and MVR checks.
• Effective verbal and written communication skills.
• Ability to navigate multiple software systems, including Microsoft Office Suite.
• Ability to work through competing priorities and adapt to a fast-paced environment.
• Ability to provide personable, friendly customer service to internal and external customers.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Paid vacation and holidays
• Career growth opportunities
• Paid weekly and eligible for overtime