Office Administrator

$31,200 - $33,280/Yr

Gbc Finance - Houston, TX

Full-time

Houston, TX

About the position

As an Office Administrator at G.B.C. Finance, you will play a crucial role in ensuring the smooth operation of our office in Houston, TX. This position requires fluency in both Spanish and English, as effective communication with team members, clients, and vendors is essential. Your primary responsibilities will include performing various administrative tasks such as answering phone calls, responding to emails, and managing correspondence. You will also be responsible for maintaining and organizing office files, documents, and records, ensuring that everything is easily accessible and up to date. In addition to administrative duties, you will assist with office management tasks, which include ordering supplies, coordinating maintenance and repairs, and managing office equipment. A significant aspect of this role involves managing and supervising a team of administrative staff. You will provide guidance and support as needed, helping to foster a productive work environment. Developing and implementing training programs for new hires, as well as ongoing professional development for existing staff, will also be part of your responsibilities. You will assist with event planning and coordination for company meetings, conferences, and other special events, ensuring that all logistics are handled efficiently. Furthermore, overseeing payroll processing and ensuring accurate and timely payment to employees will be a critical function of your role. If you are a motivated individual with excellent organizational skills and the ability to multitask in a fast-paced environment, we would love to hear from you. Apply now to join our team as an Office Administrator.

Responsibilities

• Perform administrative tasks such as answering phone calls, responding to emails, and managing correspondence
• Maintain and organize office files, documents, and records
• Assist with office management tasks including ordering supplies, coordinating maintenance and repairs, and managing office equipment
• Manage and supervise a team of administrative staff, providing guidance and support as needed
• Develop and implement training programs for new hires and ongoing professional development for existing staff
• Communicate effectively with team members, clients, and vendors to ensure smooth operations
• Assist with event planning and coordination for company meetings, conferences, and other special events
• Oversee payroll processing and ensure accurate and timely payment to employees

Requirements

• Proven experience in office administration or a related field
• Strong phone etiquette and communication skills
• Proficient in administrative tasks such as filing, data entry, and record keeping
• Knowledge of office management principles and procedures
• Experience in team management and supervision
• Ability to develop and deliver training programs
• Excellent interpersonal skills with the ability to communicate effectively with individuals at all levels of the organization
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience in event planning is a plus

Benefits

• Paid time off