Office and Accounting Adminstrator

Urology Center Of Iowa - Clive, IA

Full-time - Entry Level

Clive, IA

Ambulatory Health Care Services

About the position

The Office and Accounting Administrator will play a dual role in our clinic, managing both financial and administrative tasks to ensure the smooth operation of the office. This position requires a versatile individual capable of handling accounting duties while supporting daily clinic operations.

Responsibilities

• Handle administrative tasks to ensure smooth daily operations.
• Answer phones and direct calls to the appropriate individuals.
• Greet visitors and guide them to the appropriate areas.
• Manage multiple or complex calendars for meetings, travel, and personal commitments.
• Make travel arrangements for staff and special visitors.
• Create and distribute memos, reports, agendas, and other relevant materials.
• Handle minor HR issues and serve as a resource for staff inquiries.
• Manage day-to-day facility matters to maintain a functional and safe environment.
• Oversee office supplies and inventory, ensuring timely replenishment and organization.
• Serve as the point of contact for patients, vendors, and staff, fostering positive relationships.
• Represent the organization as an advocate and liaison between clinics, physicians, staff, and administration.
• Support and uphold organizational policies, procedures, objectives, quality improvement initiatives, safety standards, and regulatory requirements.
• Disseminate information, including memos and reports, to the appropriate colleagues.
• Perform all other duties as assigned by Leadership.
• Process accounts payable.
• Assist in processing checks from insurance companies and patients.
• Maintain financial records and ensure accuracy.
• Perform routine accounting activities such as data entry, maintenance of the general ledger, preparation of various accounting statements and financial reports.
• Review codes and verify transactions and journal entries.
• Complete moderately complex calculations using spreadsheets and other software tools.
• Assist with running monthly reports for data analytics and evaluation of metric trends.

Requirements

• Associate's degree in Accounting, Business Administration, or related field.
• Proven experience in accounting and office management, preferably in a healthcare setting.
• Proficiency in accounting software and MS Office Suite.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and problem-solving skills.

Benefits

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance