Office and Personal Assistant

$41,600 - $62,400/Yr

Hawthorne Hotel - Salem, MA

Part-time,Full-time - Entry Level

Salem, MA

Accommodation

About the position

We are seeking a resilient, highly organized, and patient Office Assistant to manage personal tasks and administrative duties for the owner of a well-established hotel. The role requires grace, efficiency, and a touch of humor, with a strong emphasis on handling confidential information discreetly. The ideal candidate will be proficient in Microsoft Office and possess a passion for hospitality, while also being comfortable with traditional tasks such as transcription, filing, and maintaining a handwritten calendar.

Responsibilities

• Manage the owner's schedule, including appointments, meetings, and travel arrangements.
• Handle all communications, including emails, phone calls, and letters, with professionalism and discretion.
• Assist with personal errands, shopping, and other tasks as requested by the owner.
• Organize, file, and manage important documents and records, ensuring easy retrieval when needed.
• Maintain the highest level of confidentiality regarding all personal and business matters.

Requirements

• Prior experience as an executive or personal assistant, preferably in a high-pressure environment.
• Exceptional organizational skills and strong attention to detail.
• Ability to multitask effectively and work under pressure.
• Proficiency in office software (Microsoft Office, email management systems).
• Excellent written and verbal communication skills.

Nice-to-haves

• Experience in hospitality or related fields.
• Understanding and respect for traditional business etiquette and practices.

Benefits

• Employee discount
• Free parking