Office and Sales Administrator

Axios Professional Recruitment - Walker, MI

Full-time

Walker, MI

About the position

The Office and Sales Administrator role at Axios Professional Recruitment involves supporting an industrial contracting firm in Walker, MI. The position requires a proactive and detail-oriented individual who can manage various administrative tasks related to project documentation, sales transactions, and customer relations. The ideal candidate will embody the company's core values of Safety, Teamwork, Integrity, and Dedication while ensuring high-quality service delivery to clients.

Responsibilities

• Assist in the development of documentation regarding industrial contract projects
• Handle all aspects of project stages, from RFQ stage through final invoicing
• Responsible for compiling written quotes
• Record all sales transactions in accounting system, including quotes, sales orders and sales invoices
• Research and resolve customer invoice payment discrepancies
• Assess and prioritize multiple tasks using analytical skills to define and solve problems with a sense of urgency
• Responsible for meeting deadlines and multi-tasking while maintaining a high level of accuracy
• Establish and maintain positive and cooperative working relations with those contacted in the course of work at all levels
• Create and maintain spreadsheets in Microsoft Excel
• Responsible for completing other duties and tasks as assigned

Requirements

• Minimum of 3 years' experience in office management, administrative assistance, or related field
• Proficient in MS-Word, Excel, and Outlook
• Possess mathematical skills to work through pricing, quotes, and invoicing
• Ability to multi-task in a fast-paced environment
• Ability to learn internal software systems (i.e. NetSuite)
• Capable of analyzing information and communicating information to all levels of an organization
• Excellent communication both written and verbal
• Excellent interpersonal skills
• Work well within a team environment