Office Assistant 1 (Keyboarding) Triandiflou Institute (NY HELPS)

$24,960 - $35,177/Yr

State University of New York - Oswego, NY

Full-time - Entry Level

Oswego, NY

Educational Services

About the position

The Office Assistant 1 (Keyboarding) position at the James A. Triandiflou Institute for Equity Diversity, Inclusion, and Transformative Practice involves providing administrative support to the Institute's staff. The role includes a variety of tasks such as greeting guests, managing communications, scheduling meetings, and assisting with travel arrangements. This position is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS), allowing for non-competitive appointments during the program's duration.

Responsibilities

• Greet guests entering the office.
• Answer telephone calls.
• Collect mail from the mail room.
• Monitor Diversity mailbox.
• Compose and answer emails.
• Schedule meetings for the Director, Associate Director, Assistant Director, and staff of The Institute.
• Complete Interview Exchange forms for job positions and job renewals.
• Submit purchase orders.
• Submit requests to Facilities Maintenance Operations when work is needed.
• Chair The Institute Operations Committee.
• Assist staff with booking travel arrangements for conferences.
• Order office supplies.
• Compose office staff meeting agendas.
• Create Zoom for meetings for staff.
• Start Zoom for meetings if necessary.
• Order menu items with Catering Department for retreats and other events.
• Attend staff meetings.
• Attend briefings with Chief Diversity and Inclusion Officer.
• Organize onboarding new employees.
• Post the Graduate Assistant job position.
• Complete applications for procurement cards and submit them to Purchasing Department.
• Monitor the Institute Workshop Request Google forms.
• Enter staff working hours on The Institute Staff calendar.
• Enter workshops and events on The Institute Programming calendar.
• Request quotes from Campus Technology Service for new computers when needed.
• Complete Tompson Reuters online training.
• May be asked to attend functions and events after work hours.

Requirements

• Ability to work independently and as a member of a team.
• Strong customer service skills.
• Strong verbal and written communication skills.
• Strong organizational skills.
• Working knowledge of Microsoft Office Suite.
• Working knowledge of the Google platform.

Benefits

• Excellent benefits package as provided by the State University of New York.