Office Assistant / Executive Assistant

Full-time - Entry Level

Salem, NH

1,001-5,000 employees

About the position

Answer incoming calls, screen and forward calls, provide information, take messages and schedule appointments and deliveries as needed. Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations. Perform various administrative tasks, like: Filing and maintaining records, ordering office supplies as needed, creating purchasing orders, maintaining calendars for local teams and visitors, managing and distributing incoming mails and courier deliveries, transmitting information or documents to customer or internally. Utilize various software packages to produce professional quality reports, letters, presentations and other documents. Work with the local team to coordinate offsite meetings and company outings. Schedule and attend meetings, take notes and record minutes as needed. Arrange travel, both domestic and international and create travel itinerary with all details included.

Responsibilities

• Answer incoming calls, screen and forward calls, provide information, take messages and schedule appointments and deliveries as needed
• Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations
• Perform various administrative tasks, like filing and maintaining records, ordering office supplies as needed, creating purchasing orders, maintaining calendars for local teams and visitors, managing and distributing incoming mails and courier deliveries, transmitting information or documents to customer or internally
• Utilize various software packages to produce professional quality reports, letters, presentations and other documents
• Work with the local team to coordinate offsite meetings and company outings
• Schedule and attend meetings, take notes and record minutes as needed
• Arrange travel, both domestic and international and create travel itinerary with all details included

Requirements

• High School Diploma or equivalent
• Several years of experience in a role as assistant with similar responsibilities
• Experience working with personnel at all levels within the organization, including internal and external customers when required
• Strong written communication skills to compose appropriate e-mails to external and internal customers
• Excellent and demonstrated organizational skills, ability to multi-task and operate efficiently despite frequent interruptions
• Proficiency in the use of personal computers, including Microsoft products (Outlook, Word, Excel, PowerPoint)
• SAP knowledge or MRP experience is beneficial

Benefits

• An innovative, vibrant and agile culture
• Growth opportunities in a globally successful and dynamic business on a growth trajectory
• Up to three (3) weeks of paid time off beginning your first year
• Twelve (12) company paid holidays per year
• Medical, dental, vision, Life/AD&D, Short- and Long-Term Disability, Identity Theft and Legal Protection plan options
• medmix Employee Savings Plan / 401k with 100% employer match up to 6% of your annual base salary
• Eligible to receive additional non-elective 401k contributions on a quarterly basis
• Health Savings Account with dollar-for-dollar matching based on coverage level
• Employee Assistance, Health and Wellness Program
• Flexible working hours and hybrid on-site/home office model
• Access to a wide range of discounts on shopping, entertainment and lifestyle