Office Assistant/HR Coordinator

Greenheck - Minneapolis, MN

Full-time - Entry Level

Minneapolis, MN

About the position

The Office Assistant/HR Coordinator at Greenheck Group plays a crucial role in providing day-to-day coordination and administrative support for the Minnesota campus. This position is integral to the execution of various HR programs and processes, ensuring that policies, procedures, and practices of the Human Resources department are applied consistently and effectively. The Office Assistant/HR Coordinator is responsible for coordinating select HR processes, workforce planning, staffing, training and development, compensation, and benefits, contributing to the overall efficiency and effectiveness of the HR function within the organization. In this role, the Office Assistant/HR Coordinator will provide comprehensive administrative support to the Minnesota Campus. This includes a variety of tasks such as answering phone calls, ordering lunches and supplies, managing mail services, processing company badges, administering company uniforms, and handling new hire and termination paperwork. The coordinator will also be responsible for pulling reports and acting as a resource for employees by addressing questions related to human resources or labor relations topics. A significant aspect of this position involves managing the onboarding process for new hires. This includes coordinating orientation schedules, preparing onboarding materials, organizing training logistics, and presenting essential company information. The Office Assistant/HR Coordinator will assist in communicating and administering company policies, procedures, and practices, as well as providing administrative assistance to the HR team in areas such as compensation and benefits, employee relations, and training and development initiatives. Additionally, the coordinator will maintain accurate records in the Human Resource Information System (HRIS) and compile reports from the database. This includes updating personnel records for transactions such as hires, promotions, transfers, performance reviews, and terminations. The role may also involve completing special projects by clarifying objectives, setting timetables, conducting research, and organizing information. Participation in planning and coordinating employee engagement activities is also expected, making this position dynamic and integral to the HR function at Greenheck Group.

Responsibilities

• Provides administrative support to the Minnesota Campus including answering phone calls, ordering lunches and supplies, and processing company badges.
• Acts as a resource to employees by answering questions regarding human resources or labor relations related topics.
• Manages the entirety of onboarding for new hires, including coordinating orientation schedules and presenting company information.
• Assists in the communication administration of company policies, procedures, and practices.
• Provides administrative assistance to the HR team in areas such as compensation and benefits, employee relations, and training and development.
• Maintains accurate Human Resource Information System records and compiles reports from the database.
• Updates personnel records for personnel transactions such as hires, promotions, transfers, performance reviews, and terminations.
• Completes special projects by clarifying project objectives, setting timetables, conducting research, and organizing information.
• Participates in planning and coordinating employee engagement activities.

Requirements

• Associate degree in Human Resources or related field preferred (or equivalent work experience of 1-3 years).
• Between 2-4 years of relevant work experience.
• Excellent interpersonal skills.
• Time management skills to organize daily planning, activities, and meet deadlines.
• Ability to handle confidential or sensitive information or issues.
• Knowledge of HR processes and practices.
• Ability to shift priorities quickly without losing attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently without direct supervision.
• Strong team member and collaborator.
• Self-motivated and self-directed.
• Knowledge of Microsoft Outlook, Human Resource information systems, Microsoft Office Excel, Microsoft Office Word, and Microsoft Office Power Point.

Benefits

• Health insurance
• Prescription drug benefits
• Dental insurance
• Paid vacations and holidays
• 401(k) Retirement savings plan
• On-site clinic and fitness center (Schofield location)
• Employee Assistance Program
• Flexible spending accounts for medical or dependent care expenses
• Tuition assistance
• Employee Wellness Program