Office Assistant II (06004)

State of Montana - Livingston, MT

Full-time - Entry Level

Livingston, MT

Administration of Economic Programs

About the position

The Office Assistant II position involves performing clerical and receptionist duties within the Judicial Branch, focusing on data entry, document preparation, and processing. The role requires a blend of customer service and administrative skills to support the operations of the court and office, ensuring accurate and timely handling of various tasks while maintaining confidentiality and professionalism.

Responsibilities

• Performs receptionist duties, including greeting visitors, answering phones, and providing information.
• Collects, organizes, verifies, and enters a variety of data; may monitor status of youth/cases if in a Youth Court.
• Indexes and files correspondence, reports, records, and other materials according to predetermined classifications.
• Prepares a variety of date-sensitive forms, records, correspondence, and court documents from notes or dictation; proofreads documents and makes revisions.
• Schedules appointments and meetings; maintains calendars and prepares necessary agendas and materials.
• Receives, receipts, and records payments; prepares and verifies deposits and maintains account records.
• Sorts and distributes mail; assembles and distributes mailings; orders and maintains stock of forms and office supplies.
• Supervises urinalysis tests and processes samples for testing.
• Prioritizes work based on deadlines and assists in implementing improvements in office policies and procedures.
• Maintains vehicles and information related to maintenance of vehicles.

Requirements

• Graduation from an approved high school or vocational school supplemented by completion of approved college-level coursework in secretarial sciences, business, or a related field.
• Office support or clerical experience.

Nice-to-haves

• Knowledge of computerized office programs.
• Some knowledge of basic bookkeeping practices and procedures.

Benefits

• Work/life balance
• Family friendly policies
• Health coverage
• Retirement plans
• Paid vacation, sick leave, and holidays (up to 38 per year)
• Public Service Loan Forgiveness
• Opportunities for professional growth