Office Assistant Lead

Washington State University • Pullman, WA

392d • $38,004 - $50,328

About The Position

The Office Assistant Lead position at Washington State University involves providing administrative leadership and support services to the Hillside precinct, which includes various dining facilities. The role requires overseeing a large team of employees, managing payroll, and utilizing various systems for data management and reporting. This position is critical in supporting the operations of the precinct and requires a thorough understanding of office procedures and cash register operations.

Requirements

• High school diploma or equivalent.
• Two years of clerical experience, with at least six months directing the work of others.
• Experience with spreadsheets and database files.
• Valid driver's license or ability to obtain one by time of hire.

Nice To Haves

• Three or more years of experience in increasingly responsible office positions.
• Experience with Workday.
• Experience training employees.
• Experience with card swipe transactions and cash handling.
• Experience maintaining, monitoring, reporting, and/or correcting payroll records.

Responsibilities

• Provide administrative leadership and staff support services to the Hillside precinct.
• Perform data entry and retrieval, word processing, and record maintenance.
• Explain and interpret complex rules, policies, and operating procedures.
• Act in the supervisor's absence in areas of substance.
• Implement diverse and complex administrative activities and projects.
• Plan, organize, and prioritize work independently using various systems.
• Track trainings, tabulate numerical data, and run reports in University Learning Management Systems.
• Manage payroll and assist in recruitment processes.
• Create new hourly hires in Workday and maintain critical department information.
• Coordinate work of units with that in other areas and maintain schedules.
• Perform labor transfers and supervise student support staff.

Benefits

• Paid sick and vacation leave
• Paid holidays
• Medical, dental, life, and disability insurance for employees and dependents
• Retirement plans
• Deferred compensation and optional supplemental retirement accounts

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED
• Number of Employees: 101-250 employees