Office Assistant Manager

$40,000 - $50,000/Yr

RELIVE Health Wellington - Wellington, FL

Full-time - Entry Level

Wellington, FL

About the position

The Office Assistant Manager at RELIVE Health is responsible for overseeing the daily operations of the office, ensuring high levels of professionalism and confidentiality while supporting company operations. This role involves a mix of managerial and administrative duties, including clerical tasks, customer service, and personnel management, aimed at creating a productive and efficient work environment.

Responsibilities

• Oversee day-to-day operations of all offices, providing management/owners with regular updates.
• Develop organizational procedures and systems for office personnel and sales teams, including filing, billing, accounts payable, payroll, scheduling, and sales compensation.
• Maintain compliance with insurance, business, medical, and legal regulations, including all federal and state legislation.
• Manage project implementation for new processes or technology as required.
• Set up and manage vendor relationships and conduct ongoing reviews.
• Order supplies and equipment as needed.
• Provide training and education for new employees and current staff.
• Maintain business office inventory and ensure equipment functionality.
• Protect patient rights by maintaining confidentiality of personal and financial information.
• Follow policies and procedures to maintain operations, maximizing productivity and efficiency.
• Work cross-functionally with the team to achieve company priorities.
• Liaise with medical team members pre and post-therapy and participate in shared decision-making.

Requirements

• High school diploma or GED.
• 3 years of experience in a mid-level office administration role.
• Strong communication and collaboration skills, with developed written and verbal communication abilities.
• Leadership skills to motivate, discipline, and resolve conflict.
• Analytical skills to find efficiencies and problem-solve.
• Proficiency in Microsoft Excel and technology-savvy.

Nice-to-haves

• Experience in business management is preferable.
• Ability to multi-task with minimal supervision and flexibility to handle a variety of tasks independently.

Benefits

• Bonus based on performance
• Employee discounts
• Opportunity for advancement
• Attractive compensation package
• Growth opportunities
• Service benefits varying by location
• Transferable skill development