Diane Turton, Realtors - Asbury Park, NJ
posted 5 months ago
The Office Assistant/Processor position at our real estate sales office involves providing essential administrative support to the Office Manager and other office personnel. This role is crucial for maintaining the smooth operation of the office and ensuring that all administrative tasks are completed efficiently and effectively. The Office Assistant will be responsible for a variety of tasks, including answering telephones, creating emails and reports, managing social media posts, and processing documents in accordance with office and corporate standards. In this role, you will be the first point of contact for callers, providing them with information, taking messages, or transferring calls to the appropriate individuals. You will also promote agent listings and services on various social media platforms, such as Instagram and Facebook, to enhance the visibility of our real estate offerings. Additionally, you will process and prepare important documents, including business and corporate forms and expense reports, ensuring compliance with office procedures. Maintaining an inventory of office supplies and ordering necessary materials and services will also be part of your responsibilities. You will communicate with both internal and external personnel to answer questions and direct them to the appropriate resources. Furthermore, you will administer and maintain electronic filing systems for records, correspondence, and business transactions, as well as manage the office lockbox program. This position requires a highly organized individual who can handle multiple tasks and tight deadlines while maintaining a professional demeanor.