Office Assistant (PT) - County Clerk

$36,358 - $51,251/Yr

Racine County - Racine, WI

Part-time - Mid Level

Racine, WI

About the position

The Office Assistant (PT) position at the County Clerk's Office involves providing professional office services, assisting the public with various tasks, and supporting the County Board. The role requires a high level of organization, attention to detail, and proficiency in office software to manage records, prepare reports, and assist with election preparations.

Responsibilities

• Assist the public on telephone and at the counter by issuing marriage licenses and taking applications for U.S. passports.
• Answer questions and give oaths (swear in applicants), and notarize documents.
• Process dog licenses including invoicing municipalities at year end.
• Balance accounts including the cash drawer.
• Assist with preparations for elections including entering information for absentee voting, record voting history after elections, and voter registrations into the state's database.
• Assemble election materials and supplies, proofread ballots and testing.
• Compile information for the Official Directory and the County Board Index, proofread County Board minutes for newspaper publications, and prepare reports and correspondence.
• Maintain up to date files and records and prepare reports as required.
• Monitor and order supplies.
• Perform the duties of the Deputy County Clerk in his/her absence.
• Assist the County Board and County Board Committees, including preparing agendas, meeting packets and reports, scheduling meetings, sending notices, and answering letters in accordance with general instructions.
• May take minutes and perform work for Board Committees and other committees.

Requirements

• High school diploma or GED equivalent.
• Five years of responsible office experience.
• Proficient in Microsoft Word and Excel.
• Ability to take and transcribe notes at meetings.
• Ability to perform mathematical computations accurately.
• Ability to perform data entry on computer terminals.
• Ability to follow oral and written instructions.
• Ability to handle multiple tasks.
• Ability to communicate effectively with other employees, elected officials, and the general public.

Benefits

• Disability insurance
• Health insurance
• Dental insurance
• Vision insurance
• Life insurance