Office Assistant - Talent Search

$29,765 - $30,950/Yr

Oklahoma State University - Oklahoma City, OK

Full-time - Entry Level

Oklahoma City, OK

Educational Services

About the position

The Office Assistant for Talent Search at Oklahoma State University plays a crucial role in supporting the program's operations by performing various office management and clerical duties. This position involves data collection, record keeping, and maintaining online media sites, while also providing assistance to participants in their educational journeys. The Office Assistant is responsible for ensuring effective communication within the office and with program participants, contributing to the overall success of the Talent Search initiative.

Responsibilities

• Handle primary office communications.
• Greet and assist Talent Search current and potential participants, adult students, and veterans.
• Design and produce forms required for the effective functioning of the program as assigned by the Project Director.
• Assist the Project Director in preparing and gathering data for the Annual Performance Report/Review (APR) required by the Department of Education.
• Create and maintain individual participant files for program participants.
• Enter/Update data from individual files in the database on a regular basis.
• Create and maintain tracking database of yearly graduates.
• Maintain organization of office supplies, materials, and records and inventory of equipment.
• Schedule/arrange yearly campus visits for the target schools and cultural/rewards activities.
• Schedule vehicle for monthly visits and rooms for campus workshops.
• Produce, copy, and organize workshop materials.
• Prepare mailings for recruitment and other program purposes.
• Assist the Project Director with record-keeping requirements.
• Keep minutes of bi-weekly staff meetings.
• Perform ongoing evaluation of the effectiveness of the program's services and monitoring of all program objectives, participant retention, and activities.
• Help with the transportation and/or supervision of students at program events, when needed.
• Complete all mandatory training and participate in a minimum of two professional development sessions each year.
• Perform other duties as assigned.

Requirements

• High School Diploma or GED.
• Minimum of six months' experience working in a customer service environment.
• Minimum of one year working in a secretary/administrative support position.
• Valid Oklahoma driver's license.

Nice-to-haves

• Experience working in a federal TRIO program.
• Experience with disadvantaged youth.
• Experience working with diverse cultures.
• Earned associate's degree or higher college degree.
• Experience as a bilingual English/Spanish speaker.
• Experience working in an educational environment.
• Knowledge of using digital platforms to perform job functions.

Benefits

• Competitive hourly wage ranging from $14.31 to $14.88.
• Professional development opportunities.
• Flexible working hours.