Office Assistant

About the position

We are seeking a detail-oriented office assistant for our Interior Design firm. The ideal candidate is a self-starter with the ability to problem-solve. This part-time role involves various administrative tasks including data entry for client orders, monitoring purchases, reconciling with design software, and light personal assistant work.

Responsibilities

• Pick-up mail
• Make deposits as necessary
• Manage all client deposits and record
• Reconcile client purchases as orders are placed and ensure they match our design software
• Ensure clients are properly invoiced
• Update QuickBooks including categorizing checks & transfers, adding transfers & billing invoices
• Monthly bill pay
• Filing
• Reconciling client deposits
• Printing, reviewing, and reconciling monthly bank statements
• File bank statements
• Entering purchases into software
• Bringing garbage to dump weekly
• Maintaining all office supplies - ordering as needed
• Shopping monthly for beverages, etc. for office
• Processing returns & mail
• Running errands as needed
• Organizing client photo albums
• Greeting and welcoming clients as they come in office
• Completing tax forms as needed

Requirements

• Office assistant experience preferred
• Knowledge of QuickBooks a plus
• Knowledge of Apple products and software, Excel, Google Drive required
• Excellent communication skills for effective collaboration with clients and team members
• Experience in clerical tasks related to office management is a plus
• A background in customer support or front desk operations

Nice-to-haves

• Proficient in Microsoft Office Suite
• Skilled in proofreading and attention to detail
• Strong organizational and time management skills
• Excellent communication and customer support abilities
• Familiarity with calendar management
• Ability to multitask and prioritize effectively
• Self-starter as this is a fast-paced environment
• Strong attention to detail required

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance