Office Assistant

About the position

The Office Assistant role at Robert Half in Chicago, Illinois, focuses on managing the transition of the office to a new location. This contract position is ideal for individuals with strong organizational skills and experience in office relocations, ensuring a smooth and efficient move.

Responsibilities

• Oversee the packing and organization of office items and furniture, ensuring all items are correctly categorized and labeled.
• Manage the disposal of unwanted items, deciding between trash, donations, and shredding.
• Handle administrative tasks such as contacting vendors for services like final cleaning and service cancellations.
• Use various computer programs and CRM systems to maintain accurate records and process customer credit applications.
• Perform clerical duties such as answering inbound calls and managing billing functions.
• Utilize accounting software systems to manage and monitor customer accounts.
• Take necessary action based on the status of customer accounts to ensure smooth operations.
• Ensure all office tasks are performed in a timely manner, including the ability to lift heavy items when necessary.
• Utilize problem-solving skills to answer and resolve customer inquiries.
• Ensure all tasks are performed in adherence to the company's policies and procedures.

Requirements

• Sound knowledge and experience with various Computer Programs is expected
• Excellent communication skills to answer and manage inbound calls effectively
• Experience performing clerical duties in an office environment is necessary
• Must have the ability to work independently
• Strong organizational skills and attention to detail are essential
• Must have a proactive approach to problem-solving
• Excellent time management skills and the ability to prioritize work is required
• Strong written and verbal communication skills are necessary
• Must have the ability to adapt to changing work environments and tasks
• Must have a positive and detail-oriented work attitude.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan