Office Clerk II, Marketing, Web, and Social Media

$38,639 - $38,639/Yr

Monroe Community College - Rochester, NY

Part-time - Entry Level

Remote - Rochester, NY

Educational Services

About the position

The Office Clerk II in the Marketing, Web, and Social Media department plays a crucial role in supporting various marketing campaigns and project management activities. This position involves budget tracking, purchasing orders, invoice payments, and general office support, ensuring smooth operations within the department with minimal supervision.

Responsibilities

• Support budget management for all marketing campaigns, including daily use of BANNER for requisition orders and ongoing budget monitoring.
• Handle check requests and invoice payments while working with vendors and Accounts Payable.
• Track all spending in the marketing budget document and maintain electronic and paper records as needed.
• Assist with direct marketing efforts for student recruitment by coordinating with various departments to request mailing lists.
• Work closely with the Graphic Design Specialist to ensure accurate lists are provided to vendors according to project timelines.
• Coordinate with MCC mail services to ensure postage funds are available and maintain records of all direct mail projects.
• Secure project estimates from vendors and provide estimates to purchasing as needed.
• Assist with maintenance of the college website by making minor updates and submitting technical requests for web updates.
• Create closed captioning for MCC videos for YouTube and other digital formats as needed.
• Coordinate photo and video shoots for marketing, including securing models, locations, and props, and assisting on the day of the shoot.
• Perform general office duties such as scheduling meetings, taking notes, ordering supplies, distributing mail, and greeting visitors.

Requirements

• Must currently hold the title of Office Clerk II or be reachable on the Civil Service Eligibility list for Office Clerk II.
• Graduation from high school or possession of an equivalency diploma, plus either an Associate's degree or at least sixty (60) credit hours from a college or university, or two (2) years of paid full-time or part-time equivalent office clerical or secretarial experience, or an equivalent combination of education and experience.
• Must be a Monroe County Resident.

Nice-to-haves

• Three years of office clerical or secretarial experience.
• Experience using BANNER or another accounting system.
• Experience with processing invoices.
• Proficiency with Microsoft Office, especially Excel.
• Bilingual and able to read, write, and speak Spanish or other languages proficiently.

Benefits

• Flexible Work Policy for benefit eligible employees, including flextime, remote work, and compressed work schedules.