Office Clerk II, Marketing, Web, and Social Media

$38,639 - $38,639/Yr

Monroe Community College - Rochester, NY

Full-time - Entry Level

Remote - Rochester, NY

Educational Services

About the position

The Office Clerk II position in the Marketing, Web, and Social Media department at Monroe Community College is a full-time role focused on providing essential support for various marketing initiatives. The successful candidate will assist in the delivery of services by managing a range of office tasks that are crucial for the smooth operation of the department. This includes project tracking, budget management, and vendor coordination, all of which require a high level of organization and attention to detail. The Office Clerk II will play a pivotal role in budget tracking, processing purchase orders, and ensuring timely invoice payments, all while working with minimal supervision. In this role, the Office Clerk II will support the management of marketing budgets for multiple campaigns throughout the year. This involves daily use of the BANNER system for requisition orders and ongoing budget monitoring. The clerk will also handle check requests and work closely with vendors and the Accounts Payable department to ensure all financial transactions are processed accurately. Additionally, the position requires tracking all expenditures in the marketing budget document and maintaining both electronic and paper records as necessary. The Office Clerk II will also be involved in direct marketing efforts aimed at student recruitment. This includes collaborating with various departments such as Admissions and Student Accounts to request mailing lists and ensuring that these lists are accurate and provided to vendors in a timely manner. The clerk will work alongside the Graphic Design Specialist to coordinate these efforts and maintain records of all direct mail projects. Furthermore, the Office Clerk II will assist with the maintenance of the college's website by making minor updates and submitting technical requests as needed. The role also includes creating closed captioning for videos and coordinating logistics for photo and video shoots, which involves securing models, locations, and props. General office duties such as scheduling meetings, taking notes, ordering supplies, and greeting visitors are also part of the responsibilities. The position may require performing additional duties as assigned by the Director and Associate Director of Web Services.

Responsibilities

• Assist the Department of Marketing, Web and Social Media with the delivery of services.
• Provide general office support with project tracking activities and related tasks.
• Support budget management for all marketing campaigns using BANNER for requisition orders and ongoing budget monitoring.
• Handle check requests and invoice payments while working with vendors and Accounts Payable.
• Track all spending in the marketing budget document and maintain electronic and paper records.
• Support direct marketing work for student recruitment by collaborating with various departments.
• Work closely with the Graphic Design Specialist to ensure accurate mailing lists are provided to vendors.
• Maintain records of all direct mail projects and coordinate with vendors for project estimates.
• Assist with website maintenance by making minor updates and submitting technical requests.
• Create closed captioning for MCC videos for YouTube and other digital formats.
• Coordinate logistics for photo and video shoots, including securing models and locations.
• Perform general office duties such as scheduling meetings, taking notes, and greeting visitors.

Requirements

• Must currently hold the title of Office Clerk II or be reachable on the Civil Service Eligibility list for Office Clerk II.
• Graduation from high school or possession of an equivalency diploma.
• Graduation with an Associate's degree or successful completion of at least sixty (60) credit hours from a college or university, or two (2) years of paid full-time office clerical or secretarial experience, or an equivalent combination of education and experience.
• Must be a Monroe County Resident.

Nice-to-haves

• Three years of office clerical or secretarial experience.
• Experience using BANNER or another accounting system.
• Experience with processing invoices.
• Proficiency with Microsoft Office, especially Excel.
• Bilingual and able to read, write, and speak Spanish, or other languages, proficiently.

Benefits

• Flexible Work Policy including flextime/staggered shifts, remote work/telecommuting, and compressed work schedule.