OFFICE CLERK II W/TYP BIL

$40,144 - $43,867/Yr

Rochester City School District - Rochester, NY

Part-time - Entry Level

Rochester, NY

10,001+ employees

Educational Services

About the position

The Office Clerk II position at the Rochester City School District (RCSD) is a full-time role that requires the performance of complex clerical tasks, necessitating independent judgment and decision-making. This position is integral to the administrative functions of the school, particularly at School #12 - Anna Murray-Douglass Academy. The successful candidate will be responsible for a variety of clerical duties that include preparing and maintaining documents in both English and Spanish, managing files, and performing electronic searches for information. The role demands proficiency in word processing and database management, as well as the ability to communicate effectively in both languages on a daily basis. In this position, the employee will prepare, format, and maintain correspondence and reports, sort and file materials, and provide information to the public and staff. The Office Clerk II will also be responsible for data entry, financial record analysis, and maintaining office supplies. The role may involve supervising or guiding subordinate staff, as well as training them in office procedures in both Spanish and English. The work environment is dynamic, requiring the ability to adapt to various tasks and responsibilities as needed. The RCSD is committed to providing equitable access to high-quality education for all students, and the Office Clerk II plays a vital role in supporting this mission. The position is designed for individuals who are organized, detail-oriented, and capable of working independently while also collaborating with others in a school setting.

Responsibilities

• Prepares, formats, and maintains material in English and Spanish such as correspondence and statistical or narrative reports.
• Maintains alphabetical, numerical, or personal files.
• Sorts, distributes, and files materials in a manual or text management filing system.
• Obtains and gives out information by telephone, correspondence, or in person.
• Performs complex electronic searches for information in documents, records, and files.
• Compiles, prepares, and inputs a variety of data.
• Analyzes and checks for completeness and accuracy of complex financial and statistical records and reports.
• Enters and extracts data and information from a database.
• Enters information onto standard forms such as payroll or production records, authorizations, certifications, etc.
• Purchases office supplies and monitors expenditures.
• Operates standard office machines such as a computer, copier, and fax machine.
• Maintains records of monetary, budgetary, or similar transactions.
• Makes computations relating to taxes, budget, and salary.
• Supervises or guides subordinates in the performance of their duties.
• Trains subordinates in the procedures and functions of the office in Spanish and English.

Requirements

• Graduation from high school or possession of an equivalency diploma.
• Two (2) years of paid full-time or part-time or volunteer equivalent office clerical or secretarial experience; OR graduation with an Associate's degree or successful completion of at least sixty (60) credit hours from a college or university; OR any equivalent combination of education and experience as defined by the limits of (A) and (B).
• Good knowledge of office terminology, practices, procedures, and equipment.
• Good knowledge of business arithmetic.
• Good knowledge of Spanish and English grammar and usage.
• Ability to use a personal computer for word processing and database entry.
• Ability to speak and write in Spanish.
• Ability to conduct searches for information from various sources.
• Ability to prepare written communications in Spanish and English.

Nice-to-haves

• Experience in a school or educational environment.
• Familiarity with office management software.
• Bilingual proficiency in additional languages.

Benefits

• Competitive salary range of $19.30 to $21.09 per hour.
• Full-time employment with a stable work schedule.
• Opportunities for professional development and training.