Office Clerk III

$36,712 - $40,123/Yr

Rochester City School District - Rochester, NY

Full-time - Entry Level

Rochester, NY

10,001+ employees

Educational Services

About the position

The Office Clerk III position at the Rochester City School District (RCSD) involves a variety of clerical duties that require a moderate degree of decision-making and independent performance. This role is essential in supporting the administrative functions of School #58 - World of Inquiry, where the clerk will be responsible for preparing and formatting legal documents, certifications, authorizations, and other related paperwork. The position requires proficiency in using a personal computer for word processing and database entry, as well as maintaining records and processing applications, permits, and licenses. The Office Clerk III will also handle payroll processing, worker's compensation forms, and accident/incident reports, ensuring that all documentation is accurate and complete. In addition to these responsibilities, the Office Clerk III will compile data, prepare financial and statistical records, and maintain a filing system for the department. The role involves operating standard office machines such as computers, copiers, and fax machines, and guiding other clerks in their routine tasks. The successful candidate will need to demonstrate good judgment, effective communication skills, and the ability to deal with the public in a professional manner. The work environment is supportive and focused on fostering the development of individual talents and abilities in a nurturing atmosphere of equity, aligning with the district's mission to provide high-quality education to all students. The position is classified under the BENTE bargaining unit and is scheduled for 10 months of the year, with a workweek of 35 hours. The salary range for this position is between $17.65 and $19.29 per hour, depending on experience and qualifications. The role is vital in ensuring that the administrative operations of the school run smoothly, contributing to the overall educational experience of the students.

Responsibilities

• Prepares and formats legal documents, certifications, authorizations, forms and other related paperwork.
• Enters and extracts data and information from a database.
• Posts and maintains moderately difficult records requiring general knowledge of the departments' or sections' functions.
• Processes applications, prepares permits and licenses, collects fees, issues receipts, and accounts for monies received.
• Processes payroll, worker's compensation forms, accident/incident reports.
• Types materials from copy, rough draft, dictation machine or other instruction.
• Prepares and types correspondence on matters where policy and procedures are well defined.
• Checks lists, documents, applications for completeness and accuracy.
• Compiles data, prepares, types, and checks for completeness and accuracy a variety of elementary financial and statistical records and reports.
• Performs searches for information in documents, records, files and computer database and maintains records on a database.
• Obtains and gives out information by telephone, correspondence, and in person.
• Orders and distributes office supplies and maintains records of expenses.
• Operates standard office machines such as computer, copier and fax machine.
• Guides other clerks in the performance of routine phases of their work.
• Maintains filing system for the department or section.

Requirements

• Graduation from high school or possession of an equivalency diploma.
• Two (2) years of paid full-time or its part-time or volunteer equivalent office clerical or secretarial experience; OR graduation from a regionally accredited or New York State registered college or university with an Associate's degree in Secretarial Science, Office Technology or a closely related field; OR any equivalent combination of training and experience as defined by the limits of the previous options.
• Successful completion of one (1) year of college coursework (or 30 semester credit hours) from a New York State registered or regionally accredited college or university may be substituted for up to one (1) year of the required experience.
• Ability to use a personal computer for word processing and database entry.
• Good knowledge of office terminology, practices, procedures, routines and equipment.

Nice-to-haves

• Experience in a school or educational environment.
• Familiarity with legal document preparation and processing.
• Knowledge of business arithmetic and grammar.

Benefits

• Competitive salary range of $17.65 - $19.29/hr.
• Opportunities for professional development and training.
• Supportive work environment focused on equity and student success.