Office Clerk - Office of Law

$33,434 - $40,000/Yr

Baltimore County Government - Towson, MD

Full-time

Towson, MD

Justice, Public Order, and Safety Activities

About the position

The Office Clerk position in the Office of Law is a non-merit role that involves a variety of clerical and administrative tasks under the general supervision of the County Attorney, Deputy County Attorney, Office Manager, or their designees. This position is essential for maintaining the smooth operation of the office and providing support to legal staff and clients. The role requires a commitment to professionalism and the ability to handle sensitive information with discretion. The clerk will be responsible for reception duties, including greeting guests and clients, answering inquiries, and directing them to the appropriate personnel. Additionally, the clerk will review and process civil litigation pleadings and transactional documents, ensuring that all paperwork is handled accurately and efficiently. The Office Clerk will also be tasked with setting up and maintaining office databases and logs, which involves accessing and updating various office records, including transactional documents and claims. The role requires the ability to perform queries and compile routine reports from different data sources, as well as creating and updating spreadsheets to track office activities. The clerk will manage incoming mail, ensuring it is date-stamped and distributed to the appropriate staff members. Furthermore, the position involves maintaining calendars, scheduling appointments and meetings, and reserving meeting room facilities as needed. In addition to these responsibilities, the Office Clerk will operate various office machinery, such as photocopiers, fax machines, telephones, scanners, and printers. The role may also include light typing or word processing tasks as required. Overall, the Office Clerk plays a vital role in supporting the legal team and ensuring that the office runs efficiently and effectively.

Responsibilities

• Welcomes guests and clients by greeting them in person or on the telephone; answering or directing inquiries.
• Reviews and processes civil litigation pleadings.
• Reviews and processes transactional documents.
• Sets up and maintains office databases and logs.
• Accesses databases to establish, retrieve, review, update, track, and revise a variety of office records, including transactional documents and claims.
• Performs queries and compiles routine reports from various data sources.
• Assembles data for inclusion in narrative and statistical reports.
• Creates and updates office spreadsheets.
• Opens, date stamps, and distributes incoming mail to appropriate staff.
• Greets and directs clients and visitors.
• Responds to inquiries of a routine nature regarding County, department, and/or program policies in person, by telephone, or by regular or electronic mail.
• Collects information regarding more complex inquiries and refers to appropriate staff for follow-up as necessary.
• Maintains calendars, schedules appointments and meetings, and reserves meeting room facilities or space.
• Operates office machinery, such as photocopiers, fax machines, telephones, scanners, and printers.
• Performs other related duties as required.

Requirements

• Possession of a high school diploma or an appropriate equivalent.
• One year typing, word processing, or secretarial experience.
• Knowledge of modern office methods and procedures, including filing systems.
• Knowledge of spelling, grammar, and arithmetic.
• Knowledge of word processing, database management, and spreadsheet software packages.
• Skill in the operation of office machines as listed in essential duties.
• Skill in the use of word processing software.

Benefits

• Participation in the Baltimore County Employees' Retirement System for employees hired after July 1, 2022.