Office Clerk (Part-time)

About the position

Are you looking for a part-time job with a big impact? The Green Bay Police Department is seeking a part-time Office Clerk to perform a variety of clerical work in the Records Division. The position offers a hiring range of $21.78-$22.38 per hour and a work schedule of Monday-Friday, 9:00 a.m.-2:00 p.m. (25 hours per week). There is no residency requirement. The City of Green Bay is a leader in employee health and wellness with its Health/1265 program, aiming to engage all employees in their own health and well-being by providing insurance premiums incentives and other benefits. We are committed to fostering a diverse and inclusive work environment and invite candidates of all backgrounds and experiences to apply, knowing that unique perspectives enhance our service to the community.

Responsibilities

• Handles open records requests by email, phone, fax, mail and in person, for reports to include digital media, background checks, etc.
• Locates and processes requested items.
• Proofs for releasable information.
• Bills, collects, and records payments for requests.
• Performs data entry and record keeping functions for the department.
• Compiles data and prepares various reports and calendars.
• Sorts and distributes work to various departments.
• Applies the specialized knowledge of the department in which employed.
• Prepares articles for mailing.
• Maintains receipt books and makes necessary deposits.
• Performs moderately difficult telephone answering work which involves explaining departmental procedures or other regulations to other departments or the general public.
• Directs telephone calls to appropriate staff.
• Transcribes dictation or correspondence, memoranda, reports and other materials of moderate difficulty in compliance with department policies and procedures, state statutes and federal law.
• Maintains the confidentiality of departmental practices.
• Handles routine work assignments independently.
• Performs other duties as assigned.

Requirements

• High school diploma or equivalent.
• Two or more years' full-time office experience, which includes word processing experience.
• Successful completion of post high school courses in secretarial science or related field preferred.
• Must have acceptable personal and professional history as determined by successfully completing a background investigation.
• Good knowledge of basic office procedures.
• Working knowledge of business English, spelling, punctuation and grammar.
• Working knowledge of business letter forms and general filing procedures.
• Good skill in performing basic mathematical computations and simple bookkeeping procedures.
• Ability to utilize a computer and the required software.
• General computer and office equipment familiarity and experience.
• Ability to follow oral and written instructions.
• Ability to establish and maintain effective working relationships with staff and the public.
• Ability to work the required hours of the position.

Nice-to-haves

• Successful completion of post high school courses in secretarial science or related field preferred.

Benefits

• Insurance premiums incentives and other benefits related to health and wellness.