Office Clerk (with Data Entry) - Hiring Now

Springfield Medical Care Systems - Springfield, MO

Full-time - Entry Level

Springfield, MO

Ambulatory Health Care Services

About the position

North Star Health is a federally qualified health center located in Southern Vermont and New Hampshire, strategically positioned between major cities like Boston, NYC, and Montreal, Quebec. We are seeking an enthusiastic and dependable A/P & Accounting Specialist to join our team. This role is crucial for the accurate and timely execution of the full cycle accounts payable function within our organization. The ideal candidate will also assist with various other accounting tasks, contributing to the overall financial health of our organization. We value our employees and offer a competitive salary and benefits package, recognizing the importance of work-life balance in our workplace culture. As an A/P & Accounting Specialist, you will be responsible for ensuring that invoices are paid promptly and accurately, adhering to our financial policies and procedures. You will establish and maintain relationships with both new and existing vendors, ensuring smooth transactions and communication. Your duties will include matching purchase orders with invoices to verify proper pricing and terms, investigating and resolving any discrepancies that may arise. You will also process all non-PO invoices and check requests, ensuring that all necessary management approvals are obtained and that general ledger coding is accurate. In addition to processing invoices for payment, whether through electronic means or physical checks, you will reconcile vendor statements and research any discrepancies. Analyzing workflow processes to recommend improvements for increased efficiency and effectiveness will also be part of your responsibilities. You will assist with the annual financial statement audit and prepare the annual 1099 tax forms for filing. Furthermore, you will perform various month-end closing tasks, including preparing journal entries and account reconciliations as assigned. Confidentiality of the organization's accounting records is paramount, and you will be expected to uphold this standard at all times. Other duties may be assigned as necessary to support the accounting department.

Responsibilities

• Ensures invoices are paid in a timely and accurate manner while complying with financial policies and procedures.
• Establishes and maintains relationships with new and existing vendors.
• Matches purchase orders and invoices to ensure proper pricing and terms.
• Investigates and resolves discrepancies between purchase orders and invoices.
• Processes all non-PO invoices and check requests ensuring that all proper management approvals have been obtained and general ledger coding is correct.
• Processes invoices for payment either through electronic payment or physical checks.
• Reconciles vendor statements and researches and resolves any discrepancies.
• Analyzes workflow processes and recommends improvements to increase efficiency and effectiveness.
• Assists with the annual financial statement audit.
• Prepares the annual 1099 tax forms for filing.
• Performs various month-end closing tasks including the preparation of journal entries and account reconciliations as assigned.
• Ensures strict confidentiality of the organization's accounting records.
• Performs any other duties as assigned.

Requirements

• A.S. Degree in Accounting or 1-3 years accounts payable or general accounting experience.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proven ability to maintain effective working relationships with others.
• Proficient with Microsoft Office Suite, including Excel.
• Experience using ERP systems, CPSI a plus.
• Working knowledge of Generally Accepted Accounting Principles (GAAP).
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks.
• Ability to function well in a high-paced and at times stressful environment.

Benefits

• Competitive salary
• Comprehensive benefits package
• Work-life balance support