Office Clerk (with Data Entry)

Unclassified - North Kansas City, MO

Full-time

North Kansas City, MO

About the position

Join the financial adventure at Mead O Brien, Inc. as our Accounting Specialist! Assist the Controller in conquering all things accounting and financial for our legendary family-owned company with over 90 years of history. We’re not just a company; we’re problem solvers and innovators in valves, automation, steam, hot water products, and more, serving industries across the Midwest. The Accounting Specialist is responsible for timely execution of processes and transactions in a fast-paced environment in the functional areas of accounts receivable, accounts payable, general ledger and payroll, as well as in other accounting areas across multiple companies and divisions. This person will support the Controller with all tasks assigned to that position. This is a detail-oriented position. In the Accounts Receivable area, the Accounting Specialist will review online bank information daily for deposits, record deposits from multiple sources including lock box, EDI, and ACH, and reconcile daily posted customer payments to bank deposit transactions. They will also update Excel cash logs for all companies, create new customers as needed, maintain customer information including sales tax exemptions and ship-to information, complete lien waivers as needed, and assist with debt collection as necessary. For Accounts Payable, the role involves reviewing vendor invoices and posting them to appropriate accounts in Epicor P21, recording automatic ACH payments to vendors from bank debit transactions, reviewing freight bills, and preparing checks to vendors on a weekly basis. The Accounting Specialist will set up new vendors once approved by the Controller and maintain vendor master files, including scanning all vendor invoices into the network folders. They will also perform monthly company credit card reconciliation and review employee expense reimbursements for accuracy and completeness. In terms of Sales Tax Returns, the Accounting Specialist will monitor each state’s rules for sales tax and rate changes on a monthly basis, prepare state sales/use tax reports, file and pay via each state’s online platform, and set up payments in P21. For the General Ledger, they will prepare and post approved journal entries, create month-end accruals for expenses, supply the Controller with supporting documentation for specified accounts, and reconcile assigned general ledger accounts on a monthly basis. They will assist the Controller with year-end activities and audit supporting documentation. In the Payroll area, the Accounting Specialist will review timeclock entries, communicate discrepancies, update payroll software with personnel changes, and perform backup journal entry support to the Controller. Additional duties include acting as a point of contact for answering emails/calls from vendors, customers, or internal supporting staff, providing backup support for co-workers for A/R and A/P, and handling special projects as assigned by the Controller.

Responsibilities

• Review online bank information daily for deposits.
• Record deposits from multiple sources, including lock box, EDI, and ACH.
• Reconcile daily posted customer payments to bank deposit transactions.
• Update Excel cash logs for all companies.
• Create new customers as needed.
• Maintain customer information, including sales tax exemptions and ship to information.
• Complete lien waivers as needed.
• Assist with debt collection as needed.
• Review vendor invoices and post to appropriate accounts in Epicor P21.
• Record automatic ACH payments to vendors from bank debit transactions.
• Review freight bills and distribute to appropriate supporting staff.
• Prepare checks to vendors on a weekly basis.
• Set up new vendors, once approved by Controller.
• Maintain vendor master files, including scanning all vendor invoices into the network folders.
• Perform monthly company credit card reconciliation, including retrieving receipts from card holders.
• Review employee expense reimbursements for accuracy and completeness.
• Backup for PO vouchering for supporting staff members.
• Monitor each state’s rules for sales tax and rate changes on a monthly basis, make changes to P21 as needed.
• Prepare state sales/use tax reports, file and pay via each state’s online platform.
• Set up payments in P21.
• Prepare and post approved journal entries as needed.
• Create month end accruals for expenses when needed.
• Supply Controller with supporting documentation for specified accounts.
• Reconcile assigned general ledger accounts on a monthly basis.
• Assist the Controller with year-end activities and audit supporting documentation.
• Review timeclock entries and communicate discrepancies.
• Update payroll software with personnel changes.
• Perform backup journal entry support to Controller.
• Act as a point of contact for answering emails/calls from vendors, customers or internal supporting staff.
• Provide backup support for co-workers for A/R and A/P.
• Handle special projects as assigned by the Controller.

Requirements

• Minimum 5 years of accounting related experience.
• Associates or Bachelor’s in Accounting, preferred, not required.
• 5+ years in related experience in lieu of a degree.
• Very organized individual with the ability to multi-task and deal with interruptions.
• Thrives in a smaller company environment, eager to embrace the opportunity to wear multiple hats.
• Enjoys a dynamic role that goes beyond traditional boundaries, contributing to various aspects of the business.
• Ability to meet required deadlines under occasional stressful conditions.
• Highly motivated individual that is eager to learn and take on new challenges.
• Self-starter and able to work with minimal supervision - Takes direction well.
• Work cooperatively in a team environment with other staff members.
• General knowledge of GAAP, payroll, and sales/use tax.
• Familiarity with accounting for multiple companies and divisions.
• Experience with ERP systems, Epicor Prophet 21 is a plus.
• Advanced knowledge of Microsoft Office applications (Excel, Outlook, etc).
• Strong communication skills, both verbal and written.
• Valid and verifiable driver’s license and record.
• Ability to pass background checks, drug screening, training, and safety clearances.

Nice-to-haves

• Experience with ERP systems, Epicor Prophet 21 is a plus.