Office Clerk

Total Civil Construction & Engineering - Lanham, MD

Full-time - Entry Level

Lanham, MD

Specialty Trade Contractors

About the position

The Office Clerk at Total Civil Construction & Engineering, LLC will play a vital role in supporting the organization through various clerical duties. This position is essential for maintaining the smooth operation of the office and ensuring that all administrative tasks are completed efficiently. The Office Clerk will be responsible for performing a variety of clerical tasks, including typing, filing, and completing simple forms. The role requires proficiency in operating standard office machines such as copiers, scanners, and personal computers, as well as managing phone and voicemail systems. In addition to these tasks, the Office Clerk will be the first point of contact for incoming calls, directing them to the appropriate individuals and preparing messages as needed. The position also involves copying, sorting, and filing records related to office activities and business transactions. The Office Clerk will prepare letters, memos, forms, and reports based on written or verbal instructions, ensuring that all documentation is accurate and timely. Sorting incoming mail and processing outgoing mail are also key responsibilities of this role. The Office Clerk will maintain filing systems, whether manually or electronically, and will manage calendars and schedule appointments for staff members. This position may also involve performing other related duties as assigned, making it a dynamic role that requires adaptability and a willingness to assist wherever needed.

Responsibilities

• Performs clerical duties including typing, filing, and completion of simple forms.
• Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
• Answers phones, directs calls to appropriate individuals, and prepares messages.
• Copies, sorts, and files records related to office activities, business transactions, and other matters.
• Prepares letters, memos, forms, and reports according to written or verbal instructions.
• Sorts incoming mail and delivers to appropriate department or individual; processes outgoing mail.
• Maintains filing systems either manually or electronically.
• Manages calendars and schedules appointments.
• Performs other related duties as assigned.

Requirements

• MUST be Bilingual: English and Spanish
• Ability to type at least 45 words per minute
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Proficient with Microsoft Office Suite or related software
• High school diploma or equivalent required
• Clerical experience preferred