Office Clerk

$35,942 - $41,600/Yr

Unclassified - Los Angeles, CA

Part-time - Entry Level

Los Angeles, CA

About the position

We are a Property Management Company located in Van Nuys, seeking a dedicated and detail-oriented Part-Time Office Clerk to join our team. The ideal candidate will play a crucial role in supporting our management team by handling various administrative tasks that are essential for the smooth operation of our office. This position requires a proactive individual who can manage multiple responsibilities while maintaining a positive and professional demeanor. The Office Clerk will be responsible for answering phone calls, checking emails, and inputting bills into QuickBooks. Additionally, the role involves paying bills, creating work orders, collecting rent, advertising vacancies, and posting notices such as 3-Day Notices and 30-Day Move Out notices. Following up on tasks and ensuring that all responsibilities are completed in a timely manner is also a key aspect of this position. The Office Clerk will assist management with various tasks, including incoming and outgoing calls, data entry, and maintaining accounts payable and receivable. The candidate will be expected to scan and upload documents, prepare and send correspondence (letters and emails), and create work orders for tenants. Attention to detail is a must, as well as clear and effective communication skills. The ideal candidate should possess excellent organizational skills and be a team player who can handle multiple tasks with patience and professionalism. Strong time management and prioritization skills are essential, along with a friendly and positive attitude. Administrative experience is preferred, and proficiency in computer skills, particularly in MS Word, Excel, and Outlook, is required. Experience using QuickBooks is also a must for this role.

Responsibilities

• Assist Management with tasks.
• Handle incoming and outgoing calls.
• Perform data entry tasks.
• Collect rent payments.
• Post notices for tenants.
• Manage accounts payables and receivables.
• Scan and upload documents as needed.
• Prepare and send correspondence, including letters and emails.
• Create work orders for tenants.

Requirements

• Attention to detail is a must.
• Clear and effective communication skills.
• Excellent organizational skills are essential.
• Ability to work as a team player.
• Fast learner with the ability to handle multiple tasks.
• Solid time management and prioritization skills.
• Friendly and positive attitude is required.
• Administrative experience is preferred.
• Strong computer skills, including MS Word, Excel, and Outlook.
• Experience using QuickBooks is mandatory.