Office Clerks, General - Corpus Christi, Tx

$23,795 - $40,914/Yr

Unclassified - Corpus Christi, TX

Full-time

Onsite - Corpus Christi, TX

About the position

We are looking for a competent Office Clerk to perform various administrative and clerical tasks to support our offices. The Office Clerk will undertake a variety of activities in the office ranging from filing and answering the phone to basic bookkeeping. An effective office clerk has the ability to work diligently to help maintain smooth office operations. You must be reliable and hardworking with great communication skills. The ideal candidate will also be familiar with office equipment and procedures. This position requires a proactive approach to managing office tasks and ensuring that all operations run efficiently. The Office Clerk will be responsible for maintaining a well-organized and efficient office environment, ensuring that files and records are updated and easily accessible, and managing incoming and outgoing mail. Additionally, the role involves utilizing office appliances and computer programs to accomplish job requirements, taking minutes of meetings, and assisting in office management and organization procedures. The Office Clerk will also monitor stocks of office supplies and report shortages, coordinate and schedule appointments, and provide general administrative support to team members. This position is crucial for maintaining the overall productivity and efficiency of the office.

Responsibilities

• Maintain a well-organized and efficient office environment.
• Maintain files and records so they remain updated and easily accessible.
• Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.).
• Answer the phone to take messages or redirect calls to appropriate colleagues.
• Utilize office appliances such as photocopier, printers, etc. and computers for word processing, spreadsheet creation, etc.
• Take minutes of meetings and dictations.
• Assist in office management and organization procedures.
• Monitor stocks of office supplies (paper clips, stationery, etc.) and report when there are shortages.
• Use various computer programs to accomplish requirements of job (Microsoft Outlook, Microsoft Office, Online vendor websites).
• Coordinate and schedule appointments, meetings, and events.
• Accurately enter and maintain data in electronic and paper systems.
• Draft and proofread emails, letters, and other documents.
• Provide strong leadership to a diverse team, fostering a positive and collaborative work culture.
• Oversee day-to-day operations, ensuring efficiency, productivity, and adherence to quality standards.
• Foster effective communication channels within the teams and across departments.
• Provide general administrative support to team members.
• Assist in making travel arrangements and booking venues for conferences and events.
• Perform other office duties as assigned.

Requirements

• Proven experience as office clerk or other clerical position preferred.
• BI-LINGUAL IN SPANISH A PLUS.
• Familiarity with office procedures and basic accounting principles.
• Working knowledge of office devices and processes.
• A fast typist with knowledge in stenography and taking dictations.
• Very good knowledge of MS Office.
• Excellent communication skills.
• Very good organizational and multi-tasking abilities.
• High school diploma.
• Supporting front desk and receptionist duties.
• Computer savvy is a plus.

Nice-to-haves

• Experience in document review (looking for signatures, correct pages completed).
• Experience in receiving and uploading admission applications into their database.
• Ability to organize and file applications.
• Experience in sending out mailings to prospective clients or staff.
• Ability to compile, maintain and produce a variety of business and metrics reports based on established schedule.
• Experience in reviewing budget reports, ensuring accuracy of charges, identifying errors, researching and reconciling.
• Experience in scheduling and coordinating logistics for departmental meetings and events.