Office Coordinator-Food Service-HHK-Sacaton

Gila River Health Care - Sacaton, AZ

Full-time

Sacaton, AZ

Hospitals

About the position

The Office Coordinator for Food Service at Gila River Health Care is responsible for providing administrative, secretarial, and clerical support within the department. This role ensures that critical tasks are completed timely and accurately, maintaining effective communication and record-keeping while supporting the management staff.

Responsibilities

• Maintains accurate knowledge of all services provided by the department and its policies and procedures.
• Ensures accurate record keeping on all subjects of responsibility.
• Communicates clearly and timely with all affected parties.
• Maintains high productivity and completes tasks as required by the supervisor.
• Performs clerical duties such as answering phones, taking messages, and distributing mail.
• Maintains key record keeping data and submissions for regulatory compliance.
• Orders office supplies and ensures availability in all department locations.
• Processes payroll entries accurately and timely to avoid errors.
• Reviews and processes vendor invoices accurately and timely.
• Maintains budgetary records and distributes them upon request.
• Coordinates management staff calendars and arranges meetings and events.
• Creates meeting agendas and minimizes non-productive meeting time.
• Provides timely documentation in accordance with regulatory requirements.
• Makes travel arrangements as needed according to enterprise policies.
• Performs other critical tasks as directed by the supervisor.

Requirements

• High School Diploma or GED required.
• 1 year of administrative or clerical experience preferred, preferably in a medical services environment.
• Ability to relate to diverse cultures, specifically the Gila River Community and/or other Native American cultures.