Office Coordinator / Healthcare Facility

$37,440 - $37,440/Yr

Rehab Without Walls Neuro Rehabilitation - Downers Grove, IL

Part-time - Entry Level

Downers Grove, IL

About the position

The Office Coordinator at Rehab Without Walls Neuro Rehabilitation is a part-time administrative role focused on supporting the operations of a healthcare facility. This position involves multitasking and managing various office duties, including payroll processing, employee time management, and general office administration. The coordinator plays a crucial role in ensuring smooth operations and effective communication within the team.

Responsibilities

• Process Payroll per the operations payroll schedule, including distributing payroll checks and communicating payroll discrepancies to the business center.
• Collection and review of employee punch correction forms and/or manual time sheets, obtaining applicable supervisor approval as needed.
• Submit approved documents to the Business Center weekly.
• Print Employee Time Detail reports from the Workforce Timekeeper system and distribute to supervisors for review.
• Generate and distribute other Workforce Timekeeper or labor management reports per assigned frequency.
• Collect and review employee mileage forms, obtaining applicable supervisor approval as needed.
• Submit approved documents to the Business Center weekly.
• Perform general office duties, including preparing office correspondence and memos, ordering and maintaining office supplies, and coordinating office and office equipment maintenance.
• Maintain purchase cards and distribute as needed, obtaining weekly spend down and receipts for cardholders/users.
• Reconcile receipts to Bank statements and submit to Resource Center weekly.
• Prepare and submit source forms for new locations, relation, lease renewals, and other property updates.
• Other tasks as assigned.

Requirements

• High School diploma or GED equivalent.
• Two years of related office management or bookkeeping experience.
• Human Resources experience preferred.
• Proficient with Microsoft Word and Excel.