Office Coordinator / Healthcare Facility

$37,440 - $37,440/Yr

BrightSpring Health Services - Downers Grove, IL

Part-time

Downers Grove, IL

Social Assistance

About the position

The Office Coordinator at Rehab Without Walls Neuro Rehabilitation is responsible for managing various administrative tasks within a healthcare facility. This part-time role focuses on payroll processing, employee time management, and general office duties to support the operations of the facility. The position requires strong multitasking abilities and proficiency in office management.

Responsibilities

• Process Payroll per the operations payroll schedule, including distributing payroll checks and communicating payroll discrepancies to the business center
• Collection and review of employee punch correction forms and/or manual time sheets, obtaining applicable supervisor approval as needed, and submitting approved documents to the Business Center weekly
• Print Employee Time Detail reports from the Workforce Timekeeper system and distribute to supervisors for review
• Generate and distribute other Workforce Timekeeper or labor management reports per assigned frequency
• Collect and review employee mileage forms, obtaining applicable supervisor approval as needed, and submitting approved documents to the Business Center weekly
• Perform general office duties, including preparing office correspondence and memos, ordering and maintaining office supplies, and coordinating office and office equipment maintenance
• Maintain purchase cards and distribute as needed, obtaining weekly spend down and receipts for cardholders/users, and reconciling receipts to Bank statements to submit to Resource Center weekly
• Prepare and submit source forms for new locations, relation, lease renewals, and other property updates
• Other tasks as assigned

Requirements

• Must have a High School diploma or GED equivalent
• Two years of related office management or bookkeeping experience
• Human Resources experience preferred
• Must be proficient with Microsoft Word and Excel