Office Coordinator - Project Administrator

S&Me - Huntsville, AL

Full-time - Entry Level

Huntsville, AL

501-1,000 employees

Professional, Scientific, and Technical Services

About the position

The Office Coordinator - Project Administrator at S&ME plays a crucial role in managing office tasks and supporting project managers. This position involves administrative excellence, organizational representation, project support, and operational efficiency, all while fostering a welcoming environment at the office entrance.

Responsibilities

• Manage general office tasks and administrative duties with precision.
• Track and order office supplies, providing essential administrative support.
• Represent the organization as the initial point of contact for visitors.
• Assist Project Managers in project preparation and reporting.
• Craft proposals and manage contracts and invoicing processes.
• Implement creative organizational strategies to enhance operational efficiency.

Requirements

• High School Diploma or GED required.
• Associate degree in business or accounting is a plus.
• 6+ years of experience in a relevant field.
• Advanced knowledge of contract terms and billing processes.
• Ability to work well under deadlines and adapt to changing priorities.
• Intermediate to advanced computer literacy, including word processing and spreadsheets (Excel).
• Knowledge of project structure in a client/consultant business environment.
• Notary Public Certification or ability to obtain within 90 days of hire.

Benefits

• 401(k) matching
• Dental insurance
• Employee stock ownership plan
• Flexible spending account
• Health insurance
• Health savings account
• Maternity/Paternity Leave
• Tuition Reimbursement
• Company Vehicle with Gas Card for Project-Based Work
• Referral Bonuses