Office Coordinator

Terrane Land Surveying - Bellevue, WA

Full-time - Entry Level

Onsite - Bellevue, WA

About the position

The Office Coordinator at Terrane Land Surveying plays a crucial role in ensuring the smooth operation of the front office. This position is responsible for managing front-desk activities, providing exceptional service to clients and team members, and supporting various administrative tasks. The ideal candidate will be detail-oriented, collaborative, and dedicated to maintaining an organized and welcoming office environment.

Responsibilities

• Manage the front desk, greeting visitors warmly and coordinating access as necessary.
• Handle incoming calls, ensuring prompt and professional call intake, transfers, and follow-up.
• Maintain an office directory and employee contact list.
• Facilitate courier, parcel, and mail deliveries.
• Open and close the office promptly, 8am-5pm, Monday-Friday.
• Keep common areas clean and well stocked.
• Load and unload the dishwasher, assist with snacks, and keep office supplies inventoried and tidy.
• Ensure printer, plotter, and postage machines are stocked and operational.
• Participate in event and special project coordination (company meals, ROS hard copy requests, notarization, etc.).
• Aid the Executives, Accounting, Research, and Business Development teams as requested, under the direction of the Business Administration Manager.

Requirements

• Detail-oriented with strong organizational skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize effectively.
• Proficient in office software and equipment.

Nice-to-haves

• Experience in a front office or administrative role.
• Familiarity with land surveying or related industries.

Benefits

• Collaborative work environment.
• Opportunities for professional development.