Office Coordinator

$44,346 - $55,432/Yr

Montgomery County Emergency Communication District - Conroe, TX

Full-time - Entry Level

Conroe, TX

Telecommunications

About the position

The Office Coordinator is responsible for managing the organization's bookkeeping and general accounting functions, including payroll processing and financial reporting. This role also provides administrative support in areas such as records management, personnel management, and meeting preparation, serving as the first point of contact for inquiries and deliveries.

Responsibilities

• Perform all general accounting functions including accounts payable, accounts receivable, and cash management
• Prepare and process payroll
• Record financial transactions, update the general ledger, and prepare trial balances
• Assist in financial control of the budget by tracking revenues and monitoring expenditures
• Coordinate the annual audit by preparing and/or providing support documentation as requested
• File requisite documents for taxation compliance
• Perform basic personal management functions such as maintaining personnel records, coordinating benefit programs, tracking leave, and processing exits
• Develop and maintain contact information for board members, employees, government agencies, vendors, telecommunication providers, fee remitters, and other stakeholders
• Maintain records using a filing system and an electronic document management system
• Maintain the District's calendar for meetings, appointments, holidays, sick leave, and vacation days
• Arrange business meetings and business travel
• Manage outgoing and incoming correspondence, parcels, and deliveries
• Serve as initial point of contact to greet visitors and field inquiries

Requirements

• An Associate's degree in Accounting, Business, or related field with 2 years of experience in bookkeeping and payroll
• A High School graduate or equivalent with 5 years of experience in bookkeeping and payroll
• Working knowledge of general accounting principles
• Proficient in QuickBooks and Microsoft Office products
• Knowledgeable of governmental accounting methods and applicable laws for personnel management

Nice-to-haves

• Preference given to candidates with governmental and/or not-for-profit experience
• Preference given to candidates with certifications in Bookkeeping and Payroll

Benefits

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance