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Office Coordinator
Virginia Beach Community Development Corporation - Virginia Beach, VA
posted 2 months ago
About the position
The Office Coordinator is responsible for managing the reception area, greeting and directing visitors, and assisting with various administrative tasks at the Virginia Beach Community Development Corporation. This role is essential for maintaining effective communication and ensuring a positive customer service experience for clients and vendors. The position requires strong organizational skills and the ability to handle multiple tasks efficiently.
Responsibilities
- Manage the reception area to ensure effective telephone and mail communications.
- Greet visitors and direct inquiries appropriately.
- Download and scan documents, open and sort mail for partners.
- Manage corporate email and generic accounts, distributing messages appropriately.
- Prepare outgoing mail and overnight shipments.
- Order supplies and administer purchase orders.
- Maintain supply inventory and stock supplies.
- Coordinate key issuance with the Office Administrator.
- Assist with new partner onboarding and IT vendor coordination.
- Manage phone system issues and office equipment maintenance.
- Prepare office invoices for payment and maintain files.
- Maintain Contractor Registry and process vendor applications.
- Assist with Board-related administrative tasks, including agenda preparation and meeting room setup.
- Coordinate IT troubleshooting and repair appointments.
- Participate in team projects and programs as needed.
- Support and build the corporate culture and adhere to organizational values.
Requirements
- Associates or Bachelor's Degree; experience may substitute for education requirements.
- 1 to 3 years of work experience in an administrative role.
- Excellent customer service skills.
- Strong organizational and time management skills.
- Ability to understand work instructions and respond to job-related questions.
- Operational knowledge of personal computers and Microsoft Office Suite.
Nice-to-haves
- Experience in a non-profit organization.
- Familiarity with procurement policies.
Benefits
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Referral program
- Vision insurance
