Office/Facilities Administrator-602

$58,240 - $68,640/Yr

Infosoft, - Los Angeles, CA

Full-time - Entry Level

Los Angeles, CA

Professional, Scientific, and Technical Services

About the position

The Office/Facilities Coordinator role is designed to provide administrative support to the Facilities Manager and Maintenance team in a fast-paced aerospace manufacturing environment. This position involves managing various office functions, maintaining documentation, and coordinating events while ensuring effective communication and organization within the team.

Responsibilities

• Provide administrative support to Facilities management in a fast-paced aerospace manufacturing environment.
• Edit and submit business resiliency documents, update documents on the Facilities SharePoint site, and maintain continuous accuracy of the documents.
• Support a large team with various normal office functions while managing a diverse set of priorities.
• Procure and invoice supplies and materials to aid in the success of the Facilities team.
• Assist in facilities event planning and coordination.
• Maintain Employee Seating and Parking information on SharePoint.
• Produce neat and accurate correspondence, forms, reports, spreadsheets, presentations, etc. from verbal instruction, notes, or handwritten copy.
• Answer phone calls and direct them as appropriate.
• Interact positively with other staff members and be a leader and team player with the administrative team.
• Coordinate new employee onboarding from the Facilities standpoint.

Requirements

• High school diploma or GED is required.
• 3 years of administrative experience is required.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook is required.
• Excellent written and verbal communication skills are required.
• Excellent time management and organizational skills are required.
• Ability to work routine jobs with limited supervision is required.
• Ability to adapt to rapidly changing priorities and handle multiple tasks and managers in a fast-paced office environment is required.

Nice-to-haves

• Experience with SharePoint, SAP, ERP, and Office 365 is preferred.
• 1 year of event coordination experience is preferred.

Benefits

• Contract position with a pay rate of $28 to $33 per hour.