Office Facilities Coordinator - 21011316

Duff & Phelps - Richardson, TX

Full-time

Onsite - Richardson, TX

Securities, Commodity Contracts, and Other Financial Investments and Related Activities

About the position

The Office Facilities Coordinator at Kroll is a key role responsible for overseeing the facilities function within the Richardson office. This position involves managing day-to-day facilities operations, supervising the reception area, and liaising with vendors to ensure smooth office management. The coordinator will report to the office head and assist in contract negotiations with external providers.

Responsibilities

• Negotiate service contracts such as cleaning contracts and renewals with suppliers.
• Supervise the Reception Desk and perform office administrative tasks as needed.
• Monitor stock levels and order office and kitchen supplies.
• Ensure adequate PPE is on site and manage emergency evacuation procedures.
• Manage vendor relationships with service and consumables providers.
• Coordinate desk and furniture moves with assistance from the Americas Operations Manager and IT.
• Set up security access and ensure new starters are aware of office space utilization.
• Coordinate office events such as summer and Christmas parties.
• Attend Building Tenants Meetings to represent Kroll.
• Act as the key point of contact for building management matters.
• Arrange annual carpet-cleaning and internal window cleaning.
• Report facilities-related matters to building maintenance and ensure timely resolution.
• Maintain all office equipment and ensure regular servicing.
• Conduct new starter administration and health and safety inductions.
• Activate and terminate access cards for starters and leavers.
• Ensure the office is tidy and presentable at all times.
• Ensure annual risk assessments are carried out and recommendations implemented.
• Assist in maintaining the Health and Safety policy and documentation.

Requirements

• Experience in delivering high standards of administrative and/or facilities support.
• Experience in managing vendor relationships and negotiating supply contracts.
• Ability to prioritize and manage competing demands under pressure.
• Excellent organizational skills.
• Exposure to health and safety and facilities matters is an advantage.
• Strong communication and interpersonal skills.
• Computer literate with excellent knowledge of Word, Excel, and PowerPoint.
• Professional appearance and approach.
• Ability to work to tight deadlines.
• Enthusiastic team player, outgoing and confident.