Office Management Specialist

Na Ali'i Consulting & Sales, LLC. • ,

5d • $80,000 - $90,000 • Onsite

About The Position

The Department of State’s Office to Monitor and Combat Trafficking in Persons (TIP) leads U.S. efforts to address modern slavery worldwide by promoting justice for survivors, holding perpetrators accountable, and reducing vulnerability to exploitation. Through diplomacy, policy coordination, foreign assistance, and international partnerships, the office advances a comprehensive strategy to eliminate trafficking. It also publishes the annual Trafficking in Persons Report, which assesses government responses around the world and offers tailored recommendations to drive progress.

Requirements

• Strong attention to detail
• Organizational skills
• Ability to manage multiple responsibilities in a dynamic environment
• Ability to provide excellent customer service
• Strong organizational skills
• Strong interpersonal skills
• Strong analytical skills
• Effective communication both orally and in writing
• Assisting with the day-to-day administrative management of TIP
• Working collaboratively with others to establish positive interpersonal relationships
• Proficient in Microsoft Office software and other specialized software programs
• Complete assigned tasks on the computer
• Reconcile discrepancies in data and information to ensure accuracy
• Maintaining accuracy and attention to detail while managing multiple work assignments
• Remaining professional when communicating with internal and external stakeholders
• Participates in routine and recurring meetings
• Drafts status reports for management to identify action items and report on their status until completion
• Provides routine status updates on tasks in an electronic format to be reviewed by management
• High School Diploma
• 2+ years of administrative and operations management experience
• Secret clearance required
• Must be a U.S. citizen

Responsibilities

• Prepares, analyzes, and assists in delivering administrative support to staff and management.
• Proofreads, edits, and standardizes documents.
• Coordinates and executes in-person and hybrid meetings and timely disseminates meeting details and relevant materials to all stakeholders.
• Drafts special analyses, reports, surveys, inquiries, and evaluations under the general direction and supervision of management.
• Provides general staff support for presentations, conferences, and programs.
• Prepares oral and written reports and presentations that present clear, concise, and effective analytical results of evaluations and studies.
• Drafts and evaluates standard operating procedures (SOP); presents ideas and recommendations for new SOPs.
• Assists with drafting and clearing a variety of documents, including Action and Decision Memos, Funding Opportunity Notices, and Congressional Notifications.
• Makes significant recommendations for improved work methods, records and files management processes, procedures for administering administrative services, guidelines, and procedures.
• Provides administrative assistance to managers, supervisors, and employees on matters pertaining to travel, professional development training, time and attendance, equipment, supplies, office space, telecommunications, and general logistics support.
• Tracks and oversees proper file retention and destruction practices related to federal records.
• Routinely updates SharePoint site, shared drive, databases, and other relevant filing systems with federal records.

Benefits

• The Nakupuna Companies use a market-based compensation strategy to ensure that our employees are compensated within applicable market rates commensurate with multiple factors, including but not limited to the individual’s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability, organizational requirements, and position location.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED