Office Manager & Administrative Assistant - (Houston, TX)

NovaSource Power Services - Houston, TX

Part-time - Entry Level

Houston, TX

Utilities

About the position

NovaSource Power Services is the service partner for renewables asset owners ready to fuel smart growth. As an O&M-focused company with 20 years of operating experience, NovaSource has the global reach and strategic capabilities to achieve our clients' renewables goals around the world. To serve our clients, we invest into our people. On hire, we assess each employee's experience and expertise, then mentor them to grow engaging and satisfying careers. Our turn-key services optimize each step of our clients' project lifecycles - from commissioning to decommissioning and everything in between. Our approach creates success for our clients, stability for our teams, and enables us to build a world-class culture of excellence. And that's how we empower a renewable world.

Responsibilities

• Assist in managing daily office operations and ensuring smooth functioning of administrative tasks.
• Greet and assist visitors and respond to inquiries in a professional manner.
• Assist in maintaining office supplies inventory and placing orders as needed.
• Handle incoming and outgoing correspondence, including mail, email, and packages.
• Assist with basic accounting tasks such as expense tracking and invoice processing.
• Perform data entry, file management, and document preparation as required.
• Assist in organizing office events, workshops, other special projects, and prepare meeting rooms for internal and external customers.
• Provide general administrative support to various departments and senior staff.
• Coordinates with building management on events, safety, and office needs.
• Will be required to participate as a fire warden and first responder - Company will provide training as required.
• Coordinates with vendors for supply orders.
• A Notary is a 'plus'.
• Attention to detail and good communicator is required.

Requirements

• Minimum requirement: High school diploma or equivalent.
• Position requires presence in the office 4 days per week.
• Excellent organizational and time management skills with the ability to prioritize tasks.
• Strong attention to detail and accuracy in completing tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Effective communication skills, both verbal and written.
• Ability to work independently as well as part of a team in a collaborative environment.
• Professional demeanor with a positive attitude and willingness to learn.
• Prior office experience or internships in administrative roles is a plus.
• Available to work at least 30 hours per week, Monday - Thursday, onsite.
• Ability to work in our Houston, TX office.

Nice-to-haves

• A Notary is a 'plus'.
• Prior office experience or internships in administrative roles is a plus.

Benefits

• Gain valuable experience in office management and administration.
• Opportunity to work closely with experienced professionals and learn from industry experts.
• Hands-on training in various administrative tasks and office operations.
• Networking opportunities within the company and exposure to different departments.
• Potential for future full-time employment based on performance and business needs.