Office Manager/Administrative Assistant

$47,840 - $58,240/Yr

Iai - Lake Oswego, OR

Full-time - Entry Level

Lake Oswego, OR

Food and Beverage Retailers

About the position

We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team. The ideal candidate will be responsible for providing comprehensive administrative support to ensure efficient operation of our office. This role requires strong time management skills, attention to detail, and the ability to handle multiple tasks simultaneously.

Responsibilities

• Manage daily office operations and provide administrative support to staff
• Handle administrative responsibilities, including greeting visitors, managing phone calls, preparing and sending mailings, scanning paper documents, and managing and ordering office supplies
• Perform data entry tasks accurately
• Utilize Microsoft Suite for document creation, scheduling, and communication
• Process invoices and statements, and manage accounts receivable, including client follow up and invoice adjustments
• Coordinate meetings, prepare agendas, and take minutes on various committees
• Assist with logistics of regular company functions (holiday party, birthday celebrations, etc.)
• Support office management tasks including coordinating with property management for suite related issues (maintenance, repairs, etc.)

Requirements

• Proven experience in an administrative role or similar position
• Proficiency in Microsoft Suite applications (Excel, Word, Teams, Outlook, etc.)
• Familiarity with QuickBooks is a plus but not mandatory
• Strong time management skills with the ability to prioritize tasks effectively
• Excellent communication skills, both verbal and written
• Experience in customer support or front desk operations is preferred
• Attention to detail with strong organizational skills
• Ability to work independently as well as collaboratively within a team

Nice-to-haves

• Familiarity with QuickBooks is a plus but not mandatory
• Experience in customer support or front desk operations is preferred

Benefits

• Health insurance
• 401(k)
• Flexible spending account
• Paid time off
• Parental leave
• Retirement plan