Office Manager and Training Center Coordinator

$65,000 - $70,000/Yr

Stacy And Witbeck - Salt Lake City, UT

Full-time - Mid Level

Onsite - Salt Lake City, UT

Heavy and Civil Engineering Construction

About the position

Stacy and Witbeck is seeking a proactive mid-to-senior level Office Manager and Training Center Coordinator to manage their Regional Salt Lake City Office. The ideal candidate will have experience in a fast-paced corporate environment, handling reception duties, office management, and event planning. This role is perfect for self-starters who thrive in busy office settings and enjoy collaborating with various departments.

Responsibilities

• Manage reception duties including answering and routing phone calls and taking messages.
• Maintain kitchen cleanliness and stock pantry items.
• Distribute mail and manage package sending/receiving.
• Order office and kitchen supplies as needed.
• Ensure conference rooms and shared workspaces are tidy and stocked with supplies.
• Assist HR with inventory management and shipping new hire packages.
• Decorate the office for holidays and manage office key fob access.
• Code office invoices and process payments.
• Maintain business licensing and local association memberships.
• Coordinate with IT for equipment needs in shared spaces.
• Reserve conference rooms and assist with event configuration and logistics.
• Manage vendor relationships for training and corporate events.
• Assist with hotel arrangements for guests and planning the Annual Holiday Party.
• Maintain office equipment and manage facility vendors for maintenance services.
• Conduct regular inspections of the office and report any issues.

Requirements

• 5+ years of administrative experience
• High school diploma or GED
• Experience in a construction/contracting environment preferred
• Proficient in Microsoft Office Suite including Teams, Word, Excel, and Outlook
• Familiarity with Vista/Viewpoint, Adobe, or Bluebeam
• Strong analytical and problem-solving skills
• Excellent organizational and time-management skills
• Effective verbal and written communication skills
• Ability to multi-task and prioritize tasks in a fast-paced environment
• Valid Driver's License preferred

Nice-to-haves

• Experience with event planning and logistics
• Knowledge of HVAC, plumbing, and electrical systems

Benefits

• Health insurance
• 401(k)
• 401(k) matching
• Employee stock ownership plan
• Volunteer time off
• Life insurance