Office Manager/AP Clerk

Robert Half - Charlotte, NC

Full-time - Entry Level

Charlotte, NC

Administrative and Support Services

About the position

We are in search of a meticulous Office Manager/AP Clerk to join our team in Charlotte, North Carolina. This role offers a contract to hire employment opportunity and involves managing office operations while ensuring efficient customer interaction. The Office Manager/AP Clerk will be responsible for handling customer service inquiries, processing and managing invoices, and utilizing skills in Account Reconciliation and Accounts Payable (AP) to maintain accurate financial records. The position requires a proactive approach to all duties, showing exceptional organizational skills and attention to detail. The successful candidate will assist with various administrative duties as required to support the smooth running of the office, ensuring that all customer credit applications are processed accurately and efficiently. This role is crucial in maintaining a high level of accuracy in preparing and entering financial information, which is essential for the overall success of the office operations.

Responsibilities

• Handle customer service inquiries, providing timely and accurate responses.
• Process and manage invoices, ensuring all payment information is correctly inputted.
• Utilize skills in Account Reconciliation and Accounts Payable (AP) to maintain accurate financial records.
• Assist with various administrative duties as required to support the smooth running of the office.
• Utilize Microsoft Excel and SAP to maintain and update customer records.
• Perform data entry tasks with a high level of accuracy and attention to detail.
• Conduct regular check runs to ensure timely payment of invoices.
• Use skills in Coding Invoices to correctly categorize expenses.
• Ensure all customer credit applications are processed accurately and efficiently.
• Monitor customer accounts and take appropriate action when necessary.
• Maintain a proactive approach to all duties, showing exceptional organizational skills.

Requirements

• Proficiency in Account Reconciliation
• Experience with Accounts Payable (AP)
• Familiarity with Check Runs
• Ability to perform Coding Invoices
• Strong skills in Data Entry
• Experience in Invoice Processing
• Proficiency in Microsoft Excel
• Knowledge of SAP
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Ability to work independently and in a team
• Attention to detail and problem-solving skills
• A high level of discretion and judgment
• Previous experience in a similar role is desirable
• Ability to maintain a high level of accuracy in preparing and entering financial information

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan