Office Manager/Assistant Controller

$45,000 - $60,000/Yr

Chevrolet - Churchville, NY

Full-time - Mid Level

Churchville, NY

Motor Vehicle and Parts Dealers

About the position

The Office Manager/Assistant Controller at Jim Barnard Chevrolet is responsible for overseeing the business office operations, managing financial records, and ensuring excellent customer service. This role involves a variety of accounting and administrative tasks, including managing office personnel, accounts payable and receivable, payroll processing, and financial reporting. The position is crucial for maintaining the dealership's reputation and customer retention.

Responsibilities

• Manage all office operations & procedures.
• Manage Office Personnel - recruiting, hiring, training, scheduling, etc.
• Manage & order all office supplies.
• Manage Accounts Payable & Receivable.
• Manage & reconcile vehicle floor plan accounts.
• Manage & reconcile customer vehicle loan payoffs.
• Post accounting documents into the Dealership Management System (DMS).
• Daily Cash Balancing & Bank Deposits.
• Reconcile all Asset & Liability Accounts and Accounting Schedules.
• Submit & reconcile payment of all warranty claims, consumer rebates & dealer incentives.
• Calculate & record all sales commissions.
• Process Payroll weekly.
• Pay all Taxes - NYS Sales & Tire Taxes, Corp. & Real Estate Taxes.
• Produce daily operating reports for all department managers.
• Produce & submit the Monthly Financial Statement to the manufacturer.
• Assist the Controller with other duties as needed.

Requirements

• Mid-level experience with Microsoft Excel and Outlook.
• Fundamental knowledge of GAAP Accounting.
• Strong organizational skills.
• Excellent communication skills.
• Ability to prioritize and multitask in a fast-paced office environment.
• Deadline and detail-oriented.

Nice-to-haves

• Previous automotive accounting experience.
• Prior DMS experience.
• Working knowledge of Windows, Word, Excel & Outlook.

Benefits

• Paid training
• Paid holidays
• Disability insurance
• Health insurance
• Dental insurance
• Paid time off
• Vision insurance
• 401(k) matching
• Life insurance
• Prescription drug insurance