Office Manager Assistant

$41,600 - $41,600/Yr

Dent Source - Oklahoma City, OK

Full-time - Entry Level

Oklahoma City, OK

Repair and Maintenance

About the position

The Office Manager Assistant at Dent Source, LLC is a full-time, contract position focused on providing administrative support to ensure the efficient operation of the department. The role involves data entry, maintaining filing systems, and assisting with financial transactions, making it essential for the smooth functioning of the office. The position offers opportunities for career advancement within a rapidly expanding company that values its employees and their contributions.

Responsibilities

• Perform data entry and order entry tasks
• Audit files and data
• Maintain filing systems, both electronic and physical
• Provide administrative support to ensure efficient operation of the department
• Enter financial transactions into internal databases
• Answer and direct phone calls, take messages, and handle correspondence
• Reconcile invoices and identify discrepancies
• Process reimbursements
• Prepare bank deposits
• Check spreadsheets for accuracy
• Maintain digital and physical financial records
• Issue invoices to customers and external partners as needed
• Review/file financial and payroll documents
• Participate in quarterly and annual audits as needed

Requirements

• Strong data entry skills
• QuickBooks Online experience preferred
• Knowledge of office procedures and equipment
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong organizational skills with the ability to multitask and prioritize tasks
• Excellent verbal and written communication skills
• Attention to detail and problem-solving abilities
• Good math skills and the ability to spot numerical errors
• Familiarity with phone systems and professional phone etiquette
• Ability to handle sensitive and confidential information

Benefits

• Opportunities for advancement