Office Manager/Bookkeeper/Administrative Assistant

$80,000 - $80,000/Yr

Shimahara Visual - Santa Monica, CA

Full-time - Mid Level

Remote - Santa Monica, CA

About the position

Shimahara Visual is seeking a highly organized and detail-oriented Office Manager/Bookkeeper to oversee company-wide administrative operations from their Santa Monica location. This full-time role requires a proactive individual who can manage various financial and administrative tasks while demonstrating excellent communication and interpersonal skills.

Responsibilities

• Create reports including AR, AP, cashflow, P&L, KPIs, and Monday.com reports.
• Manage internal and external communications, meetings, and appointments.
• Prepare weekly billing in collaboration with company directors.
• Deliver invoices and respond to client inquiries and requests for information.
• Track invoices on Monday.com.
• Perform collections via phone and email with multiple client AP Departments.
• Manage client AP systems such as Coupa and set up vendor accounts.
• Manage payments to domestic and international vendors using various payment protocols.
• Provide tax preparation support to CPA and manage quarterly filings.
• Supervise payroll processing and manage cash flow.
• Prepare and deliver proposals in collaboration with company directors.
• Manage NDA agreements and provide necessary certifications.
• Oversee onboarding and offboarding processes and provide benefits support.
• Support insurance companies, building management, attorneys, and professional associations.
• Manage and renew company certifications, business licenses, and subscriptions.
• Purchase office equipment and supplies, and plan/manage events.
• Provide support for additional LLCs and create/manage GSA accounts.

Requirements

• Proficiency in QuickBooks Pro.
• Strong knowledge of Microsoft Office Suite.
• Five years of relevant experience is preferred.
• Bachelor's degree or certificate in a relevant field is a plus.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance