Office Manager/Bookkeeper

$31,200 - $41,600/Yr

Townsend Restoration Services - Browns Summit, NC

Full-time - Entry Level

Browns Summit, NC

Construction of Buildings

About the position

The Office Manager/Bookkeeper position is a full-time role based in Browns Summit, NC, primarily supporting a small construction company. The individual in this role will be responsible for a variety of administrative and financial tasks, including managing accounts receivable and accounts payable, ensuring insurance compliance, and handling payroll. The position requires a strong understanding of financial office operations, particularly in relation to QuickBooks, as well as the ability to maintain accurate records and documentation for various financial transactions. Key responsibilities include creating and sending invoices to customers, tracking payments, and generating monthly statements. The Office Manager/Bookkeeper will also assist in the collection of accounts receivable and prepare customer completion documents. Payroll duties involve calculating hours for both employees and contracted staff, reviewing vendor invoices for discrepancies, and ensuring timely payment of bills. Additionally, the role requires reconciling bank and credit card accounts on a monthly basis and managing tax payments, including filing and paying monthly and quarterly taxes, as well as generating and distributing annual 1099 and W2 forms. The position also entails tracking and documenting insurance and licenses, including Workers Compensation and General Liability Insurance for vendors, and preparing information for annual insurance audits. The ideal candidate will have a solid background in financial office experience, particularly with QuickBooks, and will be able to work independently while also being a part of a larger team. Effective communication skills, both verbal and written, are essential for this role, as is the ability to maintain confidentiality and adapt to changes in a dynamic work environment.

Responsibilities

• Perform administrative support for a small construction company, primarily accounts receivable, accounts payable, insurance compliance, and payroll.
• Create invoices, receive payments, track payments, and create monthly statements.
• Assist in following through and assist in accounts receivable collection.
• File and prepare customer completion documents.
• Assist clients with mortgage loss documentation.
• Calculate hours for staff (employees and contracted staff) for weekly payroll.
• Review vendor invoices for discrepancies, apply invoices to job cost, and track due dates.
• Print and prepare checks for approval.
• Calculate payroll for all staff, payroll taxes, and other human resources-related duties.
• Reconcile all bank and credit card accounts monthly.
• File and pay monthly and quarterly taxes.
• Process tax withholding for vendors and document properly.
• Generate, distribute, and e-file annual 1099 and W2 forms.
• Track and document Workers Compensation and General Liability Insurance for all vendors.
• Prepare information for annual insurance audits.
• Renew contractor licenses.

Requirements

• 3 to 5 years of financial office experience, preferably with QuickBooks Enterprise or Premier.
• Experience in job cost accounting and contractor bookkeeping is a plus.
• Proficiency in computer and software applications including Microsoft Word, Excel, and Outlook.
• Experience with online bill pay and banking.
• Licensed North Carolina Notary (or ability to obtain within 90 days of employment).
• Ability to work independently and as part of a larger team.
• Adaptability to change and ability to maintain confidentiality.
• Effective verbal and written communication skills.

Benefits

• Paid time off